Syndicus Inc Hiring for Construction Materials & Logistics Administrative Coordinator Job at Soda Springs, ID Full Time

Construction Materials & Logistics Administrative Coordinator

Pay – up to $47/hour, based on experience

Location – Soda Springs, ID

Long-term contract with potential for extension

The Construction Admin & Logistics Coordinator shall be responsible for the smooth and organized operation of the company’s Field Office. This position shall support the Construction Team in the safe, timely, and successful completion of the Project by handling daily tasks activities at the Field Office to support productive meetings, along with maintaining documents and communications in an organized and professional manner.

This position shall directly report to the Project’s Lead Construction Manager (CM) regarding work tasks to be addressed to provide assistance were requested for the CM to complete the following responsibilities:

· Manage contractor safety in compliance with client requirements and OSHA regulations (Note: for projects with a full-time safety manager (SM), this responsibility would be shared between the CM and SM), coordinate with contractor(s) supervision and if needed,

· Direct contractor work tasks to expedite schedule, work efficiently and to manage the interface between contractors, understand the project schedule and ability to assess job progress status or percent (%) complete,

· Understand and attain knowledge of the design intent, process flows and process equipment functions pertaining to the scope of work, understand key provisions of the contract and manage/control and document contract communications, change orders and other relevant contract documentation,

· Participate and conduct weekly construction progress meeting; issue meeting minutes, clarify contractor RFI’s (with assistance as required by the project team), prepare weekly construction reports and other reports as requested,

· Observe installed work to confirm that contractor(s) is meeting quality requirements in accordance with the technical standards; interface with Ag-E project team leads to resolve and manage quality issues, coordinate, and provide guidance to PM and project controls lead on potential change orders; assure timely resolution of change orders,

· Act as liaison with the client site manager (or the designated site customer representative),

· Meet with site team as required to assure that construction activities are coordinated with the site’s operations (this includes but is not limited to: contractor work permits in operating areas that are under the site’s control; designated construction areas; designated storage or lay down areas; utility outages; tie-in of utility, process equipment or buildings; pedestrian and vehicle routes; parking; and other critical activities),

· Coordinate with contractor(s) to maintain a complete set of as-built project drawings, maintain a complete and current set of drawings, specifications, vendor drawings, shop and working drawings, etc. that are formally issued by the project team to the contractor,

· Document, log and provide contractor(s) with guidance in the receipt, storage, and release to contractor of client -procured equipment and material; communicate and coordinate with the project team discipline leads as required to verify that equipment and material deliveries are complete, monitor, verify and control cost when project work is conducted on a T&M basis,

· For projects that are staffed with other client field team members (i.e. safety manager, field coordinators, safety coordinators, administration, materials manager, scheduler); manage site staff activities and areas of responsibilities including time and expenses and complete training as requested by Construction Coordinator.

Requirements:

· High School Diploma required, College education in areas of administration and/or construction would be a plus.

· Must have a minimum of five (5) years of construction administrative experience with strong background in office management and support to team members.

· Advanced understanding of construction terminology and forms.

· Excellent computer skills (Excel/Word/Outlook/Teams), internet research, scheduling appointments, and ability to become proficient in using company specific databases.

· Highly organized to handle a heavy workload, ability to multi-task.

· Strong verbal and written communication and telephone skills in English.

· Must have commitment to meeting deadlines and follow up until issues are resolved.

· Independently motivated and able to work without detailed direction.

· Must be willing to work extended hours and from time to time on weekends.

· Valid Driver’s License and ability to pass Motor Vehicle background

Job Types: Full-time, Contract

Pay: Up to $47.00 per hour

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Soda Springs, ID: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Construction management: 2 years (Preferred)
• Construction Terminology: 2 years (Preferred)
• Office Management: 2 years (Preferred)
• Compliance: 2 years (Preferred)

Work Location: One location