The Millennium Group Hiring for Mail Manager (contract) at SF, California Full Time

Mail Manager (contract)

• SF, CA, USA

• up to $90,000

• Salary

• Contract

  Now is a great time to join our growing company! The Millennium Group (TMG) is an award-winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry.

  One year contract with the possibility of extension

  Our client is leading technology company based in San Francisco, CA. We are looking for a collaborative and strategically oriented operations professional to lead our Logistics, Shipping & Receiving and Mail Services Program. Working in strong collaboration with our client’s Workplace team, the Account Manager is a full-time, onsite dedicated manager that is a subject matter expert in all aspects of logistics, mail services, shipping and all other related functions for our client. These include:

  Staffed mail services desks All domestic and international shipping & receiving services, including customs work Assistance with global shipping functions (partnering with local Workplace teams) Inbound Mail Safety Screening Supply Management & Distribution Tracking and responding to all customer requests Digital mail and filing Processes that support Workplace, E-Staff or high priority teams (e.g. Legal, AP, Talent)

  Responsibilities:

• Overseeing daily operations for all mail services and related services

• Ensuring our Shipping & Receiving and Mail Services team is providing high quality, timely responses to customer requests, including Zendesk tickets and email correspondence

• Daily management and human resources functions for mail services associates, including onboarding and offboarding requests (badge, visitor, etc.)

• Ensuring all team members are trained on routine job duties, as well as response to safety issues (e.g. suspicious packages)

• Producing and reviewing all required and client-requested reporting, including monthly reports, quarterly business reviews and other Ad-hoc and custom reporting

• Serving as a key liaison from Workplace to other cross-functional partners, including IT, Security, high-volume users or business units and Executive Admins

• Oversight of all mail and shipping vendors, including UPS, Mailroom tracking software and others (e.g. FedEx, DHL, all postage vendors)

• Management of all financial activities associated with scope of services and managed vendors, including budgeting and reforecasting, payroll and expense costs

• Oversight of shipping-related programs, including storage, merchandise sales, supplies ordering and all shipping-related needs generated from our client’s remote work programs

• Maintenance of all program-related information on our client’s network, including customer request portal functionality, customer-facing program & policy information, iterative playbooks, processes and procedures and documentation stored on shared drives

• Quality assurance that team members are meeting customer service and performance expectations through ticketing metrics, email etiquette and feedback from the Workplace team

• Development, in partnership with client, of SLAs and KPIs to continuously improve team performance.

• Responsible for putting together monthly reports (MMRs) and quarterly business reviews (QBRs)

• Initiate and lead new technology, tools and software to improve daily operations.

  Qualifications:

• Must have worked in a corporate environment

• Experience working in a high-tech company preferred

• 7-8 years’ experience in mail and shipping operations

• 3-5 years’ experience managing a global team

• Preferred experience in a fast-moving campus environment with high expectations

• Understands or is able to learn ticketing system for intaking, tracking and responding to customer requests

• Depth of knowledge for processes, legal requirements, fees, etc. pertaining to domestic and international shipments and customs requirements

• Understands client expectations for communication during any incidents with real or potential business impacts (e.g. suspicious package)

• Excellent communication

• Experience using GSuite applications (Google Drive, Google Docs, Google Sheets, Google Slides, Google Forms)

• Proficient with mail scanning software and applicable mailroom management technology and tools

• Strong project management skills

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