The University of Auckland Looking for Event and Conference Planner at Auckland City, Auckland Full Time

Company Description

Waipapa Taumata Rau | The University of Auckland

The University of Auckland is one of New Zealand’s most significant and complex entities. Campus Life is a Service Division that supports an engaging and inclusive campus experience for students at the University of Auckland.

Event Services, part of Campus Life, provides quality services to enhance, support and serve the University community through a wide range of events and conferences. We work to enhance university reputation and add to the vibrancy of the campus whilst mitigating risk and realising economies for university customers, students, partners and industry.

Job Description

The opportunity | Te Whiwhinga mahi

After a few quiet months, our students are finally back on campus and our focus is on organizing fun & exciting events for the next 18 months!

We have two incredible Event and Conference Planner opportunities to join our Event Services Team at the University of Auckland. One will be based within the Business School and the other within the Faculty of Education and Social Work, where you will support the delivery of a wide range of events for the faculty.

You will be accountable for developing event concepts, timelines, and budgets in collaboration with the faculty marketing team, coordinating the annual faculty calendar and managing events end-to-end. You will also provide expertise, guidance, and advice to ensure informed and timely decisions can be made to ensure the delivery of professional, successful and safe events.

Both positions are full-time, permanent.

Fairly standard hours, occasional late nights, no weekend work.

The salary range is between $54,700 – 68,200 based on experience and qualifications.

About you | He kōrero mōu

Our ideal candidate will have 3+ years’ experience implementing both virtual and in-person events, excellent verbal and written communication skills and the ability to confidently and tactfully inform and advise stakeholders. You will need to hit the ground running and be able to multi-task and work confidently under pressure. You’ll need to use your initiative, and work both independently as well as part of a team.

This role will suit someone who is highly organised, takes a proactive approach, is able to lead the planning and management of events in the faculty, thrives in a busy environment and has a genuine interest in one of the faculties mentioned. An understanding of tikanga and kawa for events would be advantageous.

Important Skills | Nga Pūkenga Motuhake

• Experience in a similar role and a tertiary qualification is required,
• Experience in all aspects of event management essential,
• Proactive with excellent communication skills, effective time management, budgets development and maintenance and client management skills,
• Ability to think creatively and develop event concepts that will deliver on objectives,
• High level of competence with Microsoft Office applications, particularly Word, Excel, PowerPoint, Teams and Outlook.
• Experience with a CMS (Ideally Adobe Experience Manager), working knowledge of how CRM systems operate for creation of bespoke event landing pages would be advantageous.

Ngā āhuatanga kei a mātou | What we offer

The University of Auckland is dedicated to providing an excellent and stimulating environment for its employees which ensures a healthy work-life balance through:

• Five weeks’ annual leave per annum (pro-rated)
• Up to 6.75% employer superannuation contribution.
• Over 300 different career development courses.
• Discounted, onsite childcare, parking and various leisure and recreation services.

For more information on the benefits of working here, see our Staff Benefits page.

Me pēhea te tuku tono | How to apply

Applications must be submitted online to be considered. Applications will close on either 22nd May 2022 or once we have filled this role. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above.

Please reach out to Melika Carlson via [email protected] if you have any questions. Please note we are happy to answer your questions, but we do not accept applications by email.

Additional Information

Overseas Applicants

In response to COVID-19 the New Zealand Government imposed travel restrictions but have recently announced a five-step plan for a phased border re-opening. This phased re-opening will take some time and this may alter the nature of the standard interview process for offshore candidates, particularly at the on-site interview stage. To see how this might affect your application and for more information and updates on the border restrictions and phased re-opening, please visit the Immigration New Zealand website or the New Zealand Government’s official Covid-19 website.

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive and equitable environment. For further information on services for Māori, Pacific, women, LGBTQITakatāpui+, people with disabilities, parenting support, flexible work and other equity issues go to www.equity.auckland.ac.nz