The University of Auckland Looking for Executive Assistants x 2 | Faculty of Medical and Health Sciences at Grafton, Auckland Full Time

Waipapa Taumata Rau | The University of Auckland
The Faculty of Medical and Health Sciences is a diverse faculty with more than 4,000 students studying across six schools, led by world-leading researchers.  We are is committed to improving the health of our local, national and global communities through excellence in teaching, research, service and engagement.

Our knowledge, expertise and teaching are our taonga. We value our students, alumni and donors and we work closely with partners such as Te Whatu Ora | Health NZ and Te Aka Whai Ora | Māori Health Authority, as well as communities, organisations, industry and international partners to advance the wellbeing of the peoples of Aotearoa, with a clear commitment to sustainably regenerate people & place.

Te Whiwhinga mahi | The opportunity
This position is a new and exciting opportunity for an enthusiastic Executive Assistant to provide effective administrative support to the Associate Dean’s and Senior Professional staff members within the Faculty of Medical and Health Sciences. 

We have one 12-month fixed-term – full-time (37.5 hours per week) position AND one permanent – fulltime (37.5 hours per week) position.
Remuneration: $47,000 – $59,000 dependent on experience

Some of the key responsibilities of the role include:

• Ensuring the smooth operation of administrative and secretarial functions, including coordinating meetings, managing diaries, preparing agendas, and recording minutes for committees and staff meetings.
• Managing travel arrangements and logistics around special events and visits.
• Liaise with faculty HR and assist with administration of processes related to academic promotions.
• Coordinating recruitment processes
• Developing collaborative working relationships with key stakeholders.

Nga Pūkenga Motuhake | Important Skills

• High level of interpersonal skills
• Ability to communicate information clearly and concisely
• Negotiation skills and ability to build successful relationships
• Strong organisational skills with an ability to exercise discretion, demonstrate initiative to identify and solve problems requiring judgment and accurate interpretation of established information
• A proactive and flexible approach to work
• An ability to liaise at an executive level and to work under pressure within a politically complex and challenging environment
• Strong organisational skills with an ability to exercise discretion, demonstrate initiative to identify and solve problems requiring judgment and accurate interpretation of established information
• An ability to liaise at an executive level and to work under pressure within a politically complex and challenging environment

For more detailed information, please refer to the Position Description.

Mō tō mātou rōpū | About the team

The role is based in the office of the Dean (M&HS Building 505).  You will be working alongside a team of EAs who are extremely busy but have a collegial/calm and friendly work ethic with great personalities.

Ngā āhuatanga kei a mātou | What we offer

The University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory and analytic facilities. Auckland itself is frequently rated as one of the world’s most liveable cities. 

The University is committed to providing an excellent working environment through:

• Flexible employment practices (Hybrid, WFH)
• A competitive salary with five weeks’ annual leave

In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare, and several other discounts on internal and external services. 

For more information, please visit Staff Benefits.

Me pēhea te tuku tono | How to apply

Applications must be submitted online, by the closing date of 30 October 2022 to be considered. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above.

Please reach out to Salome Schlebusch via [email protected] for a confidential conversation. Please note we are happy to answer your questions but we do not accept applications by email.

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQITakatāpui+, people with disabilities, parenting support, flexible work and other equity issues go to www.equity.auckland.ac.nz