The University of Chicago Hiring for Operations and Planning Coordinator – JR20844-3800 at Chicago, Illinois Full Time

This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/10900407 Department

Library Administration – Office

About the Department

As a center of intense intellectual inquiry, the University of Chicago
Library aspires to be the most dynamic research and learning environment
in the world, supporting the University’s commitment to research and
teaching and to using its intellectual resources to help solve the
world’s problems. Even as we continue to focus on building and
preserving our renowned collections, the Library is assuming new roles
that are vital to research, innovation, and learning at the University.
In the process, we are leveraging the deep expertise of Library staff,
developing services that support new avenues of research, and expanding
access to and preservation of scholarly resources in ways that advance
the goals of the University community and the needs of the next
generation of scholars.

Job Summary

The Operations and Planning Coordinator will work closely with and
support the Executive Assistant (EA) to the University Librarian and
Dean of the University Library to provide budget, financial, and
analytical support, and will assist with special projects as needed.

We are looking for a highly motivated individual who will provide
administrative support to Library Senior Leaders under the direction of
the EA providers in a team setting. This role will require the
individual to work well under time sensitive deadlines, to exhibit good
communication skills, and to be well organized. The Operations and
Planning Coordinator will use existing knowledge to perform a diverse
set of critical administrative, operational, and strategic duties in
support of the institute’s day-to-day operations.

Responsibilities

• Supports all administrative and planning facets of Library events
  including leading event planning team and event planning meetings,
  adhering to University budget guidelines, coordinate all vendors and
  vendor contracts and act as the ‘day-of’ primary contact, etc.
  providing and ensuring exceptional customer service.
• Supports office operations including aiding various teams on a wide
  range of key functions that enable overall success.
• Resolves office problems independently and facilitates solutions,
  conferring with the section administrator to resolve the most
  complex issues.
• Provides administrative support for a leader. Stays informed of
  activities relating to programs and initiatives, apprising the
  leader of issues when deemed necessary. Coordinates information flow
  from leader’s office.
• Prepare special reports and summaries, assists in managing daily
  operation of the office, and may assist in developing administrative
  goals and policies.
• Coordinates special projects as directed by the leader. Prepares
  write ups for recommendations for operational and administrative
  problems. Prepares financial and/or administrative reports.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include vocational training, apprenticeships or the
equivalent experience in related field (not typically required to have a
four-year degree).

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5
years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Experience:

• Progressively responsible administrative experience.

Technical Skills or Knowledge:

• Knowledge of procurement, finance, and HR systems.
• Knowledge of Buysite, GEMS, and Workday.

Preferred Competencies

• Must be a self-starter with high level of attention to detail.
• Strong written, interpersonal, a d verbal communication skills.
• Ability to manage multiple projects simultaneously and meet tight
  deadlines.
• Ability to work independently in an organized manner prioritizing
  the work of multiple projects.
• Ability to use appropriate resources to resolve an issue.
• Ability to handle sensitive and confidential situations and
  information with absolute discretion.
• Demonstrated proficiency with e-mail and desktop applications
  including Windows, Microsoft Office strongly preferred.
• Web authoring experience strongly preferred.

Application Documents

• Resume/CV (required)
• References (3) (required)

When applying, the document(s) MUSTbe uploaded via the My
Experience page, in the section titled Application Documents of
the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

FLSA Status

Non-Exempt

Pay Frequency

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