Tohono O’odham Ki:Ki Association Hiring for Administrative Assistant Job at Tucson, AZ Full Time

Position Title: Administrative Assistant

Department: Operations

Reports To: Residential Services Manager

Exempt / Non-Exempt: Non-Exempt

Full Time/Part Time: Full Time

Pre-employment Screening Requirements:

The Tohono O’odham Ki: Ki Association conducts pre-employment screening for all positions, which may include a criminal background check, verification of credentials, licenses, certifications, and work history. In addition, a check of names and identification documents is conducted on all new employees to ensure they are legally authorized to work in the United States. All employees are required to successfully pass a drug screening test prior to employment; random drug screening tests may be administered post-employment

Summary:

Schedules appointments, gives information to callers, takes messages and dictation, receives and processes rents, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

· Serves as back-up to the Receptionist position.

· Responsible for opening and closing the Black Mountain Community Building in the San Xavier District.

· Reads and routes incoming mail. locates and attaches appropriate file to correspondence to be answered by employer.

· Creates correspondence, memos, minutes, agendas or reports from drafts, recordings, or verbal instructions.

· Organizes and maintains file system, and files correspondence and other records.

· Answers and screens administrations telephone calls, and arranges conference calls.

· Coordinates administrations schedule and makes appointments.

· Greets scheduled visitors and conducts to appropriate area for person.

· Arranges and coordinates conference room and reservations.

· Conducts research, and compiles and types statistical reports.

· Maintains building use and administrative calendars, appointments.

· Prepares outgoing mail and correspondence, including e-mail and faxes.

Competency:

To perform the job successfully, an individual should demonstrate the following competencies:

· Analytical – Uses intuition and experience to complement data.

· Design – Demonstrates attention to detail.

· Problem Solving – Uses reason even when dealing with emotional topics.

· Customer Service – Responds to requests for service and assistance.

· Interpersonal – Maintains confidentiality; Listens to others without interrupting.

· Oral Communication – Listens and gets clarification; Participates in meetings.

· Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Able to read and interpret written information.

· Leadership – Inspires respect and trust.

· Business Acumen – Aligns work with strategic goals.

· Cost Consciousness – Conserves organizational resources.

· Diversity – Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; promotes a harassment-free environment.

· Ethics – Treats people with respect; Works with integrity and ethically; Upholds organizational values.

· Organizational Support – Follows policies and procedures.

· Adaptability – Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events.

· Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

· Dependability – Follows instructions, responds to management direction; Keeps commitments.

· Initiative – Asks for and offers help when needed.

· Judgment – Includes appropriate people in decision-making process; Makes timely decisions.

· Planning/Organizing – Uses time efficiently.

· Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Follows through on commitments.

· Safety and Security – Observes safety and security procedures; Reports potentially unsafe conditions.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

Language Ability:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Math Ability:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Word Processing software and Spreadsheet software.

Certificates and Licenses:

· High School Diploma or GED

· Valid Arizona Driver’s License

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ø The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms.

The employee must frequently lift and/or move up to 10 pounds.

Specific vision abilities required by this job include Ability to adjust focus.

Indian Preference

Preference in filling vacancies is given to qualified Indian applicants in accordance with Section 703(i) of Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. §2000e-2(i) (1982) and Tohono O’odham Nation Ordinance 01-85, Section 3, provided the applicant has submitted acceptable proof of Indian preference for employment.

Job Type: Full-time

Pay: From $18.05 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:
All employees while in the office are required to wear masks.

Ability to commute/relocate:

• Tucson, AZ 85746: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location