Townline Homes Inc Hiring For Operations Manager at Victoria, BC Full Time

About Townline

The Townline Group is a Real Estate Development Company primarily focused in the Lower Mainland and Vancouver Island. Our development and construction portfolios are diverse and consist of mixed-used multi-family and commercial construction, as well as non-market and purpose-built rental housing. Townline is a well-rounded company with proven teams specialized in the areas of Development, Affordable Housing, Finance, Acquisitions, Construction, Sales, Marketing and Customer Care all housed under one roof. Townline has been building homes since 1981 and believe diversity is the cornerstone to our success and longevity.

We are currently seeking an Operations Manager to join our team in Victoria. The Operations Manager provides superior, quality services to ensure consistent quality services for tenants, and to help enhance the overall value of the Hudson District.

Role Description:

Tenant Services/ Event Management

• Providing superior quality customer service dealing effectively and fairly with tenant requests and concerns on a timely basis;
• Attending to the tenant services phone line and email requests and ensuring prompt response and follow up is provided up to completion;
• Managing the booking of elevators for move-in and move-outs;
• Proactively anticipating needs/issues and providing solutions to tenants and the team;
• Planning and participating in various building events such as Tenant Appreciation Day;
• Planning and managing special event rentals of the various amenities;
• Maintaining good tenant relations, handling and documenting tenant complaints and any emergencies in the building which occur during, over and above office hours;
• Ensuring the parking and storage locker rules and regulations are strictly adhered to by the residential tenants and maintain up to date records of all infractions;
• Emergency response and on-call, after hours duty, as required;
• Respectfully and capably representing the best interests of Townline Homes in all internal and external dealings; and
• Other related duties as required.

Building Maintenance

• Demonstrating knowledge of the property building operations and systems to assess issues and provide accurate information to the supervisory staff and outside contractors in resolving problems;
• Responsible for the day-to-day maintenance management of the property;
• Conducting suite inspections upon tenant move-in and move-out and determine what is tenant damage or reasonable wear and tear;
• Responsible for viewing the security cameras in the event of theft or damage to assist the police and/or other staff to determine cause or events of such an occurrence;
• Inspecting service rooms and the property daily and reporting deficiencies to management;
• Ensuring that turn-over suites are ready for new tenant(s): helping to clean suites, if necessary; performing minor repairs and painting; ensuring that all repairs and upgrades are completed;
• Adhere by the work safe rules and regulations; and
• Recommending type and quantity of maintenance supplies to be stocked.

Administrative Support

• Ensuring all rents received and cheques, pursue delinquent rents, NSF cheques, if required by the supervisor;
• Recording rent receipts and making bank deposits;
• Serving Termination Notices, Rent Increase Notices, and other notices as approved by the Leasing and Administration Manager and Property Manager and in compliance with Residential Tenancy Act;
• Assisting with drafting and distributing letters, notices, contracts, and other correspondence related to the administration of the property;
• Maintaining up to date tenant contact and contractor information;
• Following proper procedures for logging and dispatching service requests and work orders;
• Assisting with researching quotes and other information for special maintenance and capital projects as directed by the Property Manager; and
• Assisting with performing other related duties to better administer tenancies and the building.

Skills and Requirements:

• Completion of a high school diploma;
• A general understanding of accounting principles and procedures
• Strong working knowledge of Microsoft Office.
• 1 – 2 years’ experience as a Operations Manager
• Providing quality customer service with a proven ability to multi-task and prioritize demands
• Providing effective and efficient administration support, including answering phones, accurate and timely record keeping, processing invoices and coordinating support services;
• Diligently dealing with methods of organization and detail in performing his/ her duties;
• Demonstrating maturity, confidence and tact, particularly when dealing with difficult issues or conflict; and
• Developing positive and professional relationships with a variety of people while practicing excellent verbal and written communication skills.
• A strong work ethic, attention to detail and excellent organizational skills;
• Demonstrates attributes consistent with the Townline’s’ Core Values;

If you don’t meet all the requirements listed, we still encourage you to apply, as we’re still eager to meet individuals who are aligned with Townline’s core values and can contribute in a variety of ways – not just candidates who check all the boxes. Townline is all about the Team, and we take pride in providing a work environment where people grow, evolve, and feel appreciated.

Successful candidate will be required to provide official documentation confirming receipt of two (2) doses of a COVID-19 vaccine, as recognized for use in Canada, prior to starting employment. Continued employment will be conditional on receiving, and providing confirmation of, any additional “booster” vaccine doses, as recommended by the Ministry of Health & Provincial Health Officer. Exceptions based on medical, religious or other valid grounds will be considered on a case by case basis.