TRYFACTA, INC Hiring for Human Resources Assistant/ Office Assistant Job at Milpitas, CA Full Time

Job Description

• Provide customer service and respond to general inquiries regarding Human Resources operations from citizens, employees, and job applicants at the counter, on the telephone, and via e-mail.
• Maintain personnel files, contract and vendor files, and assist with records management and retention.
• Compile information and data for financial reports; check and tabulate data; prepare simple financial reports; and maintain a variety of financial records.
• Assist with the coordination of recruitments, including posting recruitment flyers, uploading job announcements on-line, entering applicant data into applicant tracking database, responding to questions about recruitment and testing processes, sending notices to candidates, scheduling written exams and oral board interviews, preparing oral board and other testing materials, and scheduling pre-employment testing appointments.
• Maintain the Human Resources general voicemail, e-mail inboxes, and Outlook calendars, including the recruitment e-mail inbox.
• Open, sort, screen, and distribute Human Resources mail.
• Coordinate training for City staff, including scheduling training, preparing and distributing announcements, tracking attendance, and setting up training site with materials and refreshments when needed.
• Maintain departmental operating supplies and process purchase orders.
• Manage and reconcile invoices and ensure timely payments for services and goods related to the Human Resources Department.
• Process reimbursements for training.
• Maintain compliance posters in all areas posted within the City.
• Respond to requests for verification of employment.
• Assist with the coordination of Human Resources events.
• Perform other Duties as assigned.

Job Type: Contract

Pay: $25.00 – $28.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Milpitas, CA 95035: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location