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United States
U.S. Capitol Police Hiring for Operations Administrative Specialist at Washington, DC Full Time
Duties
This position is located in the Operational Services Bureau, Office of the Assistant Chief of Police for Uniformed Operations, United States Capitol Police (USCP). Assist division staff in accomplishing the mission by providing administrative support work for the efficient management of the office. Prepares requests for procurement, training, travel orders, vouchers, and other forms as needed, using applicable automated systems, such as Momentum and the Training Management System (TMS). Initiates development of new or revised administrative policies, procedures and instructions necessary for the efficient administrative functioning of the organization. Completes limited, uncomplicated management or program analysis projects, or segments of larger analytical projects, studies, or reports under the direction of higher-level employees. This includes collecting data, detecting and evaluating trends or problems, and/or identifying solutions.
Prepares, maintains, and certifies automated Time and Attendance reports and monitors leave balances using the Work Brain system. Uses a variety of Access databases to accomplish overtime reports as well as to enter and log out documents to various offices. Uses automated systems including Training Tracker, Momentum, Hummingbird, etc., to process training requests, process procurement requests, manage document flow, and process travel authorizations. Provides assistance and/or information to officials and officers with overtime requests, leave requests. FMLA applications, pay certification, payroll corrections, workers’ compensation paperwork, requests for advanced leave, and similar services, as requested. Serves as the organization’s liaison for office support services.
Serves as the organization’s liaison to the purchasing/procurement point of contact to arrange for, monitor, and secure equipment, services, and products for specialized or unique program or office functions. Assists in the preparation of requests for procurement, training, travel orders, vouchers, and other forms as needed. Prepares purchase requisitions for furniture, equipment, and supplies.
Requirements
Conditions of Employment
You must be a U.S. Citizen. Successful completion of a Background Investigation is required.
Qualifications
In order to qualify, you must meet the education and/or experience requirements described below.
For the CP-7 level you must have one year (52 weeks) of specialized experience equivalent to at least the CP-6/GS-8 level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience is defined as experience which includes: 1) preparing required supporting documentation for expenditures such as employee travel, training, and office equipment and supplies; 2) serving as the organization’s liaison to the purchasing/procurement point of contact to arrange for, monitor, and security equipment, services, and products for specialized or unique program or office functions; 3) establishing control records on incoming correspondence and action documents, following up on work In progress to ensure timely action; and 4) reviewing documents requiring coordination by the supervisor for conformance with regulations, grammar, format, and special policies of the organization.
All eligibility requirements must be met by the closing date of the vacancy announcement.
(Information on Qualification & Education are located at the following link: https://www.opm.gov/policy-dataoversight/classification-qualifications)
Education
There is no education substitution for experience in this series and/or grade.
Additional information
Additional Conditions of Employment with USCP: Note: As per the Congressional Accountability Act (CAA) and the Fair Chance to Compete for Jobs Act of 2019, criminal history information will only be collected following a qualifications review and a tentative offer of employment has been made. A criminal history does not automatically exclude an applicant from employment with the USCP. Criminal History Check – Must successfully pass a comprehensive criminal history check of the past 10 years if offered employment. A criminal history check will be performed on applicants who accept an offer of employment. Credit Check – Must successfully pass a credit check. Applicants must not be in default or delinquent on any Federal guaranteed student loans. Applicants must demonstrate a competent financial history. Financial delinquency including collection accounts, liens, repossessions, or garnishments may be a basis for disqualification. Selective Service Registration – Male applicants must provide verification of registration with the Selective Service System or must verify exemption from the Selective Service System registration because of age or military status. Female applicants are exempt from Selective Service System registration. https://www.sss.gov/Registration/check-a-Registration/Verification-Form Fingerprint Check – Applicants’ fingerprints will be submitted to the Federal Bureau of Investigation (FBI) for a check of the criminal history record. Background Investigation – Must successfully complete all components of the USCP full field background investigation. There are few automatic grounds for rejection in the USCP background investigation process. Issues of misconduct, such as illegal drug use, arrests, or convictions may not be automatically disqualifying. However, deliberate misstatements, omissions, or intentionally withholding required information at any phase of the hiring process will result in a candidate’s disqualification regardless of the nature or reason for the misstatement or omission. The primary reason candidates fail a background investigation is due to deliberately withholding or omitting material facts. Providing false and/or misleading information may be grounds for removal from the application and selection process.
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Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Evaluation Factors: Please address all Knowledge, Skills and Abilities (KSA’s) within the narrative responses, so that your experience can be evaluated properly. We will review your resume, assessment questionnaire and supporting documentation to determine if you meet the minimum requirements for this job. If you meet the minimum requirements for this job, we will evaluate your application materials, to assess the quality, depth, and complexity of your qualifications, accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement. Failure to successfully pass a full field background investigation and all segments of the pre-employment evaluation process will result in disqualification from further consideration under this Vacancy Announcement.
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Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
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Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have – whether you’re a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you’re eligible under their policies.
The following documents are required and must be received by the closing date of this announcement: 1. Your Resume: Resumes should include full description of job duties as well as dates (mm/yr) of employment. 2. Other supporting documents: – Veterans Preference Documentation, if applicable. – College transcript(s), if qualifying based on education, or other documentation to prove possession of the basic requirement for this position.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
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How to Apply
Navigate to the following url to apply to this job: https://uscp.csod.com/ux/ats/careersite/1/home/requisition/95?c=uscp&source=USA 1. Follow the prompts to upload your resume and/or other supporting documents and complete the occupational questionnaire. 2. Click the Submit Application button to submit your application package. 3. It is your responsibility to ensure your responses and appropriate documentation are submitted prior to the closing date. 4. To verify that your application is complete, log into your account, select the job posting for this position. The page will display the status of your application, the documentation received and any correspondence the Department has sent related to this application. 5. Failure to provide all required documents and information requested by the closing date of this announcement may result in your application not being considered. The complete application package must be submitted by 7:59 PM (ET) on the closing date to receive consideration.
Agency contact information
Lisa Starghill
Address
OCAO-Office of Human Resources
119 D Street NE
Washington, DC 20510
USNext steps
After a review of your application materials is made, you will be notified of your eligibility status. If you are referred to the hiring official, you will receive further notification. If further evaluation or interviews are required, you will be contacted.
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Fair and Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
- Equal Employment Opportunity (EEO) Policy
- Reasonable accommodation policy
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request
Required Documents
The following documents are required and must be received by the closing date of this announcement: 1. Your Resume: Resumes should include full description of job duties as well as dates (mm/yr) of employment. 2. Other supporting documents: – Veterans Preference Documentation, if applicable. – College transcript(s), if qualifying based on education, or other documentation to prove possession of the basic requirement for this position.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help
This job is open to
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The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Clarification from the agency
Navigate to the following url to apply to this job: https://uscp.csod.com/ux/ats/careersite/1/home/requisition/95?c=uscp&source=USA
