UC Irvine Health Hiring for Library Assistant IV at Irvine, CA Full Time

Job Opening ID: 36080

Reports To: Head of Special Collections and Archives

Working Title: Library Assistant IV

Department: Special Collections & Archives

Bargaining Unit: CX

FLSA: Non-Exempt

Payroll Job Code: 006759

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class: Career

At the heart of University of California, Irvine’s academic community, the UCI Libraries plays a vital role in enabling our outstanding students, faculty and researchers to create new knowledge, develop lifelong learning skills, and make meaningful contributions to society. We value innovation and collaboration, and we are committed to fostering an environment that promotes diversity, equity, and inclusion. The Libraries physical spaces consist of the Langson Library, the Science Library, the Library Gateway Study Center, and the Grunigen Medical Library.

Reporting to the Head of Special Collections and Archives and with direction from department librarians, accessions and processes (i.e. arranges, organizes, describes, and preserves) university records and faculty collections in all formats, including digital, for public use. As part of a team, develops archival collection management workflows, policies, and procedures. Oversees stacks management for relevant collection materials. Participates in the department’s digital projects, including: selection of appropriate materials for digitization; working collaboratively on a project team; serving as a metadata contributor; applying knowledge of descriptive content standards and utilizing complex spreadsheets for ingest workflows; and editing, correcting, and performing quality control on digital objects throughout their life cycle. Works scheduled shifts at the Special Collections reference desk, aiding undergraduates, graduate students, faculty, and other members of the local and research communities. Serves as a supervisor and work leader for student assistants performing archival processing tasks.

$25.09/hr. – $28.12/hr.

https://special.lib.uci.edu/

At least 3 years of experience working in an archives or special collections library environment. At least 1 year of experience organizing and describing archival records, special collections materials, and/or historical records.

At least 3 years of experience working in an archives or special collections library environment. At least 1 year of experience organizing and describing archival records, special collections materials, and/or historical records. Experience conducting research on people, organizations, and topics, and summarizing this information for multiple audiences. Ability to participate in digital and/or digitization projects. Experience processing archival materials and preparing finding aids according to contemporary archival standards. Ability to work creatively, collaboratively, and effectively and to promote teamwork, diversity, equality, and inclusiveness within UCI Libraries and the campus. Demonstrated ability to provide effective public service assistance in a research library using judgment and discretion in negotiating complex questions, interpreting and implementing policies and procedures, and dealing with a diverse population of patrons. Strong interpersonal skills to oversee student employees and interact effectively with a wide variety of co-workers throughout the UC Irvine Libraries. Oral and written English-language communication skills sufficient to communicate clearly and interact effectively with patrons, student employees, colleagues, and donors, and to prepare accurate and effective written materials, including descriptions of collections and policy or procedure documents. Ability to work independently, exercise effective judgment be flexible and show initiative. Ability to prioritize and accomplish a wide variety of simultaneous ongoing tasks. Ability to establish and implement new procedures and to organize and implement special projects. Ability to maintain work schedule and meet deadlines despite interruptions and distractions. Ability to accurately search and interpret printed and online bibliographic records and printed reference works for departmental and researcher use. Ability to use personal computer word processing software, email, computer printers, and external hardware. Ability to compile statistical reports including use of Microsoft Office programs. Ability to print clearly and legibly. Ability to read and accurately use file and locate Library of Congress Classification call numbers. Basic knowledge of preservation practices for rare and archival materials. Knowledge of standard procedures for safe handling of rare and archival materials.

Experience providing reference services in a Special Collections environment. Experience using Archivist’s Toolkit, Archives Space, EAD, and/or Merritt. Familiarity with the UC Irvine campus, Orange County, California, and its history. Experience supervising students, including training, overseeing workflow, delegating responsibility, and evaluating performance. Detailed knowledge of departmental collections, policies, and procedures.

A few times a year with advance notice, this position may be asked to work evening or weekend hours for special events. This position works in an alarm-controlled, high-security environment containing rare materials.

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

Details of each policy may be reviewed by visiting the following page – https://hr.uci.edu/new-hire/conditions-of-employment.php.

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.