UCLA Health Hiring for Administrative Assistant at Los Angeles, CA Full Time

As our Administrative Assistant, you will provide overall administrative support to the Office Manager and Division administration offices within the Department of Medicine. Your major responsibilities will include:

• Maintain director and divisional calendar
• Schedule meetings, events, teleconferences, events/conferences
• Assist with front desk and Department Chair’s office coverage
• Maintain and organize office files, archives, and databases
• Prepare, process, photocopy, fax and/or file routine correspondence including memos, letters and other official documents
• Deliver/pick up important documents at various UCLA locations as needed

In this role, you will also coordinate purchasing and order tracking as well as monitor deliveries and reconcile packing slips with purchase orders. If you are skilled in utilizing Excel this is the ideal role for you.

Qualifications

Required:

• Basic knowledge and skill in personal computing.
• Ability to communicate effectively and with mutual respect with faculty, co-workers, service departments, and off-campus members of the program.
• Effective listening skills to understand tasks, duties, and responsibilities, to accept positive and negative feedback and suggestions non-defensively.
• Ability to follow through on assignments until completed or communicates why assignment cannot be finished.
• Ability to write legibly using correct spelling, grammar, and punctuation in all written work.
• Skill in reading documents written in Standard English.
• Ability to prioritize and perform several tasks simultaneously in a timely manner in a high workload environment.
• Ability to maintain accuracy and pay attention to detail.
• Ability to maintain confidentiality.
• Ability to answer incoming calls and take appropriate and detailed messages.

UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.