University of Alberta Looking for Graduate Advisor at Edmonton, AB Full Time

Position Type – Full Time – Operating Funded

Salary Range – $50,425 to $68,486 per year

Grade – 08

Hours – 35

This competition is restricted to internal applicants of the University of Alberta. Please indicate your internal status using the “Advertisement” drop down menu when applying.

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

The Graduate Advisor provides a first point of contact for current or prospective graduate students via email, phone, in person, or other channels. This role is responsible for providing the accurate delivery of information on academic program requirements, deadlines and university/faculty policies and procedures. The Graduate Advisor advises students on non-routine queries with respect to the academic program and refers complex issues/concerns to more senior staff. They may be called on to assess student life issues and refer students to other resources. They are responsible for escalating issues to supervisors which may affect the success of a student or are outside of decision making authority.

Duties

Processes applications. May be asked to conduct a preliminary review of transcripts and other documents and to provide information to admission committees, as applicable. Ensures completeness of required information. Processes admission decisions in Graduate Studies Management Solution (GSMS).

Calculates Admission Grade Point Average (AGPA) from institutions around the world, converting to the U of A’s grading system, using standardized weighted average conversion methods.

Conducts admissions reporting, including collecting and analyzing data to inform decision making processes.

Compiles and supports award applications.

Monitors program completion progress for students and identifies potential issues.

Coordinates exam activities for candidacy and defense.

Identifies and refers students at risk. Coaches students to identify problems and possible strategies and resources.

Advises students and applicants of their rights and process under the Code of Student (or Applicant) Behavior, referring all affected students to the Ombudservice.

Manages issues related to graduate students, their supervision and committees, and their programs. Organizes and/or supports graduate orientations, convocations and ongoing workshops as required.

With the Academic Department Manager and/or Assistant Department Manager, establishes and monitors the graduate program budget and makes recommendations on GRA/GTA assignments.

Performs HR activities as needed for all graduate appointments.

Conducts continuing student reporting, including collecting and analyzing data to inform decision making processes.

Maintains student records as required by FOIPP and University record retention policies. Creates and updates various forms for student records purposes.

Interprets and communicates calendar regulations.

Provide support to department graduate committees and maintain regular contact with central units such as Faculty of Graduate Studies and Research (FGSR), Dean of Students, University of Alberta International (UAI), etc.

Monitor department website for updates and improvements and accuracy of graduate information.

Assist in preparation of recruitment and other materials.

Qualifications

2-year diploma required. Bachelor’s degree or equivalent preferred.

Minimum of two years related experience, particularly in a post-secondary environment.

Demonstrated proficiency in PeopleSoft, Google Suite, and Microsoft applications.

Excellent interpersonal skills and demonstrated intercultural understanding are required.

Demonstrated excellence in written and verbal communication.

Knowledge of University of Alberta policies and procedures is preferred.

How to Apply

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.

COVID-19 Vaccination: Proof of full vaccination against COVID-19 in compliance with the University’s COVID-19 Vaccination Directive. Fully Vaccinated means a status an individual achieves 14 days after having received the recommended number of doses of a COVID-19 vaccine approved by Health Canada or the World Health Organization, and requires the individual to maintain the recommended number and type of vaccine doses as updated and required by Health Canada thereafter.