University of Auckland Looking for Facilities and Administration Assistant | Faculty of Science at Auckland City, Auckland Full Time

Waipapa Taumata Rau | The University of Auckland

The Faculty of Science at the University of Auckland is the leading science faculty in New Zealand and one of the largest in Australasia sitting comfortably with the top echelon of science faculties world-wide. It undertakes world-class research across the physical, biological, and computational sciences and offers a wide range of subjects and specialisations to more than 8,000 undergraduate and postgraduate students studying across 10 different schools and departments.

Our mission and values place a strong emphasis on both our student body and our scholarly community, and we work with both community and enterprise to advance the well-being of the peoples of Auckland and New Zealand, with a clear commitment to pursuing sustainability.

Te Whiwhinga mahi | The opportunity

The Faculty of Science is seeking a proactive, customer service-oriented and well-organised Facilities and Administration Assistant to work within the facilities team and support the Dean’s Office reception.

We are offering a full-time permanent role. The core hours for this role will be from 8.30 am to 4.30 pm or 9 am to 5 pm (Monday to Friday). The position is front facing and is based at 23 Symonds Street, Science Centre, Building 302, Level 6.

The successful applicant will support the Faculty to ensure the smooth provision of general and staff administrative support such as (but not limited to), meeting and greeting visitors, handling front desk inquiries, mail, couriers, purchasing supplies and catering, event co-ordination, and facilities maintenance. This role works closely with the facilities team, there will be a need to be familiar with their duties to provide cover and support when needed.

Skills and Knowledge

• Previous experience of reception activities.
• Computer literate with the Microsoft suite of programmes.
• Demonstrates problem solving ability requiring judgement and interpretation of established information.
• Demonstrated communication skills, written and oral.
• Demonstrated organisational skills.
• Excellent customer service skills.

Remuneration: $41,453 – $51,600 negotiable on experience and qualifications

For more detailed information, please refer to the position description

Mō tō mātou rōpū | About the team

Reporting through to the Facilities and Services Manager you will have functional relationships with the Facilities and Services Team, Group Services, Personal Assistant to the Dean, Events Management Coordinator, Property Services, and the teams based within the Dean’s Office.

He kōrero mōu | About you

A good communicator, you will be detail oriented with excellent interpersonal skills and a positive attitude. You will have the ability to prioritise competing demands and work independently to solve problems.

Essential Qualifications
A National Certificate of Educational Achievement Level 2 and/or Vocational qualification in a related subject.

Essential Experience
Previous experience in an administrative role.

Ngā āhuatanga kei a mātou | What we offer

The University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory and analytic facilities. Auckland itself is frequently rated as one of the world’s most liveable cities.

The University is committed to providing an excellent working environment through:

• Flexible employment practices (including working from home, flexible hours)
• Up to 6.75% company superannuation scheme
• A competitive salary with five weeks’ annual leave

In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare, and several other discounts on internal and external services.

For more information, please visit Staff Benefits.

Me pēhea te tuku tono | How to apply

Apply today! The closing date for this advertisement is 5 June 2022. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above.

Please reach out to Indigo Rohrer via [email protected] for a confidential conversation. Please note we are happy to answer your questions but we do not accept applications by email.

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive and equitable environment. For further information on services for Māori, Pacific, women, LGBTQITakatāpui+, people with disabilities, parenting support, flexible work and other equity issues go to www.equity.auckland.ac.nz