CUPE 2950
CUPE 2950 Salaried – Administrative Support 3 (Gr6)
Administrative Support
Office Administration | Operations and Administration | UBC Sauder School of Business
$3,881.00 – $4,082.00 CAD Monthly
September 23, 2021
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
Job Description Summary
UBC Sauder School of Business is one of the world’s leading business faculties. The school consistently ranks among the top 100 in the world and is recognized internationally for excellence in research and learning, an outstanding faculty and unmatched global partnerships. A collaborative and respectful culture within which all members of our community can thrive is a key principle in our strategic plan, and one that underpins our educational mission.
UBC Sauder is situated on the traditional, ancestral, unceded territory of the Musqueam, Squamish and Tsleil-Waututh people.
When you join UBC Sauder School of Business you become part of a team of academics and professionals committed to making a positive impact through business education.
The incumbent provides administrative support to the UBC Sauder School of Business, such as: concierge and reception duties, frontline customer service assistance, receiving, sorting and distributing incoming/outgoing mail, sending/receiving courier packages, maintaining and updating lists, databases and reports, document preparation, creating/editing spreadsheets, preparing/assisting with the reconciliation of cash flow and credit card/debit system, assisting with functions and events for the UBC Sauder.
The incumbent provides information to faculty, staff and students on policies, procedures and guidelines on administrative matters. Provides information and communicates professionally with university personnel, faculty, staff, students and other external community members of the public on policies, procedures and guidelines relating to administrative matters.
The incumbent is provided with workstation with phone and computer access. A vacation restriction will be imposed for four months per year (December, January, August and September) to accommodate busy periods.
Organizational Status
Reports to the Manager, Administration and Operations.
Work Performed
Administrative Support
Works with minimal supervision providing administrative support to the Faculty. This includes:
Divisional Assistant Support
on behalf of faculty members and instructors.
Consequence of Error/Judgement
Exercises judgement and decision-making in a wide variety of duties and responsibilities; errors in completing work and scheduling or planning may result in unnecessary expenditures, inconvenience and/or embarrassment to participants, faculty and students. Handling enquiries in an inappropriate manner can adversely affect relations between the faculty and its clients, and the public perception of the UBC Sauder School of Business and UBC.
Supervision Received-
Works under limited supervision. After training and familiarization will be expected to work with initiative and independence. Difficult or complex problems are referred to the Manager, Administration and Operations.
Supervision Given
None.
Minimum Qualifications
High School graduation and 1year post-secondary education. 4 years of related experience or the equivalent combination of education and experience.
Preferred Qualifications
Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.
Pursuant to the BC Human Rights Code Article 42, preference will be given to Indigenous applicants.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
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