University of Toronto Hiring For Education Office Assistant at Toronto, ON Full Time

Date Posted: 03/18/2022
Req ID: 23252
Faculty/Division: Faculty of Pharmacy
Department: Faculty of Pharmacy
Campus: St. George (Downtown Toronto)

Description:

About us:

With nearly 1,000 undergraduate and over 140 graduate students walking the halls of our iconic building, the University of Toronto’s Leslie Dan Faculty of Pharmacy is a recognized global leader in the fields of pharmacy education and research. Together, we are moving science and health through a focus on excellence and innovation.

With over 180 faculty members including researchers, clinician scientists, clinical educators and community, hospital and affiliated experts, we are the top faculty of pharmacy in Canada and ranked among the top globally. We are committed to offering leading-edge pharmacy education programs and driving innovation and discovery in the pharmaceutical sciences. Our scientists are catalysts for the discovery of novel therapeutic targets, new drugs, medical devices, diagnostic tests and new solutions to provide the safest, most effective and affordable therapies for patients and methodologies to foster pharmacy practice excellence.

Visit us at www.pharmacy.utoronto.ca to find out more about the incredible work being done.

Your opportunity:

Reporting to the Director, Education Programs and Administrative Services, the Education Office Assistant provides administrative support to programs (Professional and Graduate) and initiatives by responding to faculty, staff and students in a customer service focused manner and redirecting as required for items that need to be escalated. The Education Office Assistant is responsible for coordinating tasks for projects and other strategic initiatives with stakeholders, writing routine documents and correspondence, drafting and tracking contracts and payments for clinical instructors, creating and updating records, coordinating meeting schedules, agendas, materials, action and follow-up items for a number of committees and initiatives. This position will also provide Quercus support to faculty.

The programs offered consists of courses comprising of didactic, lab-based and experiential education. Courses are delivered in a variety of formats including in person, online synchronous and asynchronous lectures, facilitated discussions, case-based learning, independent project work, didactic classes, and small group discussion.

Your responsibilities will include:

• Creating and updating records
• Taking and distributing meeting minutes
• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Collating and organizing data for various reports
• Determining logistical details and activities for events and/or programming
• Handling sensitive and/or confidential information
• Making minor purchases
• Providing support to multiple education programs as needed

Essential Qualifications:

• College Diploma (2 years) or acceptable combination of equivalent experience.
• Minimum two years of office administration experience
• Experience providing support to academic programs and initiatives
• Customer service focused
• Detail oriented including proof-reading and fact-checking documents
• Ability to multi-task and handle competing tasks and priorities
• Ability to work independently

Assets (Nonessential):

• Knowledge of Leslie Dan Faculty of Pharmacy programs and initiatives an asset

To be successful in this role you will be:

• Communicator
• Efficient
• Multi-tasker
• Organized

Closing Date: 04/18/2022, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Continuing
Schedule: Full-Time.
Pay Scale Group & Hiring Zone:
USW Pay Band 07 – $52,695 with an annual step progression to a maximum of $67,389. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Recruiter: Ida Edo