UP Education Hiring for Office Assistant Job at Auckland Full Time

About the role:

The Office Assistant is responsible for providing assistance to the Executives and Senior Leaders of UP Education and also performing a variety of administrative and office support duties to ensure the smooth running of our Ponsonby Office. This is a varied role involves undertaking a variety of personal assistant and administrative tasks; calendar management, travel bookings, credit card coding, coffee runs, binding board reports and liaising with third party contractors/vendors.

You will also receive incoming calls and deal with enquiries, meeting, and greeting visitors and coordinating incoming and outgoing mail and maintaining office/staffroom supplies. Some of your other responsibilities will be to

• Manage visitors, meeting room bookings and carpark allocations
• Manage invoicing instruction to vendors and coding in accounts payable system (Approvalplus)
• Health and Safety – working closely with H&S Officer and Property team to ensure office is well maintained and potential hazards removed/dealt with (e.g., wet floor etc)
• Assist managers in organising equipment required for newly staff including access cards/swipes, printing cards
• Event Managing and Coordinating

Please note, this is a part-time role working 5 hours per day, either from 9am to 2pm or 8.30am to 1pm.

About you:

We need a real proactive go getter who is happy to support our Executive Team as and when required with all requests, coordinating events, and running a tight ship with office assistant matters. You will be able to adapt to systems and processes and be comfortable with working in a busy and dynamic team and have excellent organisational skills, with strong attention to detail.

Also of importance is the ability to use your initiative, multitask, meet deadlines, be courteous and professional. You must have excellent written and verbal communication skills and. You will be proficient in Microsoft Office as well as a positive and friendly manner.

Why work with us?

• Ongoing commitment to your training and development
• Flexibility to work from home and/or our lovely offices at Ponsonby
• Fantastic opportunity to be part of an energising team and growing company
• We match every dollar donated by employees as part of our payroll giving programme, UPLift. It’s our way to give back to New Zealand and its communities!

Who are we?

In a world where change happens faster with each new day, education forges pathways for the future. At UP Education, we are on a mission: to elevate and empower people to unlock their potential. Known for our agility, and responsiveness to the changing world, UP Education has launched a proprietary online learning platform to meet the growing needs of borderless education.

We believe learning should be defined by the exceptional and at UP Education we have an ongoing commitment to the development of our staff.

Alongside our online services we also have 40+ campuses in 18 locations across Australasia ensuring widespread accessibility to education for our learners.

To find out more about us, please visit https://www.up.education/

Our application process:

Questions about your identity help us appreciate the diversity of individuals looking to work at UP Education, ensuring we’re attracting applications from people with identities and perspectives that are as diverse as our students. These are voluntary disclosures and candidates can elect not to answer these questions.

We are an equal opportunity employer. As part of our commitment to equity, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.