Ursus, Inc Hiring for Document Administrator Job at Rancho Cordova, CA Full Time

SUMMARY:

Under moderate supervision, create, research, test and facilitate implementation of document processes and procedures. Partner with IT to implement changes in all automated documents utilizing DOC1 software. Partner with Legal to maintain document masters to ensure compliance and integrity. Act as point of contact / subject matter expert for any document related issues.

RESPONSIBILITIES:

• Perform the appropriate level of analysis needed to develop, design, and facilitate implementation of document compilation processes and procedures that meet customer needs, ensure regulatory compliance, and ensure document accuracy
• Acts as subject matter expert to provide business requirements for system modifications and enhancements
• Assist IT with user acceptance testing, defect reporting and resolution
• Provides post implementation support, such as, problem resolution and adjustments to new procedures
• Maintain document masters to ensure accurate and real-time retrieval
• Work with IT to perform data integrity checks of document content and logic / rules criteriaAssist with research and problem-solve issues surrounding data extrapolation and systems in which the data resides
• Work with the Legal Department, Business Analysts, Programmers, IT Techincal Support Personnel and various other business partners to ensure that contracts are up-to-date and are compliant with policy and state regulations
• Research and establish organizational systems or manual processes to better manage document process
• Provide document statistics utilizing custom databases or system generated reports to provide information to management or other business partners

QUALIFICATIONS:

• One to two years of experience working with contract documents, including compilation and production
• Two years experience utilizing complex query functions and formats to spreadsheet applications and databases to provide reporting and statistics
• Ability to communicate information to a wide variety of technical and non-technical individuals or groups
• Excellent written and verbal communication skills
• Demonstrated ability to handle multiple tasks while meeting department time lines
• Strong problem solving skills
• Strong interpersonal skills
• Advanced knowledge of word processing applications, specifically Microsoft Word

IND123