Vancouver Psychology Centre Hiring for Office Administration Job at Vancouver Full Time

As an Office Administrator at the Vancouver Psychology Centre, you are the administrative backbone for a fast-paced psychology practice. You provide advanced and dedicated administrative leadership and operational duties for our directors and to a team of clinicians. The details and nature of your work are complex, sensitive, and routine. In high-pressure moments, you remain professional, continue to provide top-notch service, and most importantly, you model and act in accordance with guiding principles of the Psychologist Code of Conduct.

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Here is a summary of your responsibilities:

• Executive Team member: report directly to the Directors, assist directors with all elements of operations.

• Administrative Support: manage clinician and client scheduling, maintain client records, process clinician/ client email correspondence.

• New Client Coordination of Care and Support: receive sensitive information, explain procedures, process intake forms.

• Reception: order supplies, answer phone, email, snail mail, copy, fax, filing.

• Basic Accounts Receivable: process payment, create invoice/ receipt, daily reporting.

• Payroll– manage clinician and staff payroll, submit payroll.

• HR– assist the directors with hiring, clinician contracts, benefits packages.

• Managing Admin Team– supervising, training and scheduling of staff.

• Operations– managing day-to-day operations including organization of office and supervising clinical team, commitment to fiscal responsibility of VPC

• Increasing Profitability – facilitation of new client business and successful client retention.

Here are the skills that are necessary for a career-oriented individuals success in this role:

• Previous experience providing administrative support to a busy office, including use of G-Suite.

• Proficient with MS Office applications, Google Applications, Google Calendar, Tech savvy.

• Knowledge of Accounting and medical practice is an asset.

• Experience with payroll software

• Ability to maintain confidentiality and effectively handle multiple priorities of sensitive nature.

• Typing minimum 55wm.

• Strong problem solving skills.

• Ability to assertively lead an admin team and address team concerns.

• Effective and efficient at multitasking and time management.

• Commitment to accuracy and attention to detail.

• Strong organization and prioritization skills, specifically in a fast paced environment.

• Professional and mature communication when working with clients, colleagues, and other healthcare professionals.

• Exemplary dependability, commitment and reliability

• Open, communicative, thrives on growth-based feedback

Education Preferred completion Post-Secondary education, ideally in Business or Office Administration. Minimum of 5 years’ experience in an operational administrative capacity.

Salary- Depending on experience and subject to increase in relation to job performance.

Benefits- Excellent benefits package

Please attach your resume and cover letter via email. Only suitable applicants will be contacted.

Job Type: Full-Time and Part-Time

At Vancouver Psychology Centre, we are proud of our team, and all of the ways our kind and positive culture are valued and exhibited in the workplace. We hope that you can contribute to the VPC vibe. Please send your resume and a cover letter to let us know how you will fit into our team.

Job Types: Full-time, Permanent

Salary: $20.00-$25.00 per hour

Benefits:

• Dental care
• Extended health care
• Life insurance

Schedule:

• 8 hour shift
• Day shift