WaypointKLA Inc Hiring for Assistant/Admin with Accounting & Marketing skills Job at Remote Full Time

WaypointKLA Inc., a Real Estate Owner’s Project Manager in Greater Boston, is currently seeking an experienced Assistant/Admin with Accounting & Marketing skills whose role would also include assisting the Principals manage a variety of in-house operational tasks (staffing, marketing, IT, reporting, events, website) as well as some project management responsibilities (cost analysis, cost histories, procurement, change order management, etc.), for a full-time position 40 hours/week.

• Candidates must be very experienced in “Smartsheet” and Excel/Word. Familiarity with commercial building construction process would ease the transition.

WKLA is a unique and growing firm, providing Owner’s Project Management, Owner’s Representation and Development Consulting services to its clients from the feasibility/planning/design stages through project bid/construction and closeout/move-in. Our experience and client base is in the Residential, Corporate, Healthcare, Retail, Institutional and Restaurant real estate markets, primarily based in New England with a portion across the United States.

Candidates must have superb organizational and computer skills with the ability to demonstrate a 10 year history of performing similar work on a consistent and highly regarded basis. The successful candidate will have experience taking initiative as well as the ability to work within an environment of change.

JOB DESCRIPTION: The following is a brief overview of responsibilities

Assist with (in no particular order):

Home office

• Manage ShareFile cloud
• Team coordination
• Company events

Historical database

• Develop cost histories of products/projects (stats)
• Manage company templates and documents

Marketing

• Manage and edit brochure development and distribution
• Manage and edit project pictures/videos
• Website content coordination
• Holiday gift distribution
• Develop and edit ads for various events

Research

• Trade journals

• Product data

May Assist on project based duties

• Develop and manage project tasks in SmartSheet
• Detailed cost history analysis of various projects in Excel
• Document control drawings/sk/asi/pco/co/rfp
• Project Team coordination

• Meeting minutes
• Templates/spreadsheets
• Letters/notices

• Insurance certificate/additionally insured enforcement

Computer skills:

• Smartsheet (high proficiency)
• Excel, Word (high proficiency)
• ShareFile
• Outlook, Word, Bluebeam, Teams, Zoom, etc.
• Microsoft Project
• Costar (familiar)
• Graphic design (minor would be a plus)

Individual to provide:

• Work space @ home

Reimbursements:

• Travel to jobsites etc. (rare)
• Office supplies
• Mailing

Job Type: Part-time

Pay: $35.00 – $45.00 per hour

Benefits:

• 401(k)
• Flexible schedule
• Flexible spending account
• Health insurance
• Paid time off

Schedule:

• 4 hour shift
• Monday to Friday
• Self-determined schedule

Application Question(s):

• Do you live within 100 miles of Boston

Experience:

• “Smartsheet” use and proficiency: 5 years (Required)
• Accounting or similar: 3 years (Required)

Work Location: Remote