Wellmatics LLC Hiring for Administrative Assistant at Houston, TX Full Time

JOB DESCRIPTION:

Administrative Assistant – Houston, TX

JOB SUMMARY:

The Administrative Assistant responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field’s concepts, practices, and procedures.

ESSENTIAL FUNCTIONS:

• Manage facility administrative duties (scheduling and managing contractors, ordering for facility needs, expense reports, credit card statements, organize meeting, etc.) as required.
• Create, arrange, organize shipping/logistics and associated documents for internal and external customers.
• Onboard new staff members for Wellmatics
• Coordinate contract personnel timecards and resolve HR questions for center.
• Upload vendor receipts and packing slips for Accounting to review and approve.
• Performs other duties as required.

JOB SPECIFICATIONS:

Education:

• High school diploma or equivalent.

Experience:

• 1-3 years of customer service and/or shipping & logistics experience required.
• Oilfield services experience is a preference.

Required Knowledge, Skills, and Abilities:

• Must be customer focused and have excellent customer relations skills.
• Must be very detail oriented and highly organized.
• Ability to work with ERP systems is a must.
• Good interpersonal and communication skills.
• Must work well in a team.
• Must be able to face stressful situations with professionalism.
• Must be able to occasionally lift up 20 lbs.
• Must be able to pass a drug and alcohol test
• Must be able to pass an ATF/FBI background check

Working Conditions:

• Schedule: typically, 8:00 – 5:00 Monday-Friday. Customer needs may require working outside typical hours including early mornings, late nights, and some weekends. Must be available to respond to customer calls 24/7.
• Most of each day is spent in an air-conditioned office environment with short durations spent on the production floor which may be in an un-airconditioned warehouse environment.
• PPE (safety glasses, gloves, and steel toe shoes) is required in certain areas of the shop floor per company safety policies.

MISCELLANEOUS:

• This job description describes a general category of jobs. Employees may be assigned other duties, in addition to or in lieu of those described above, and any duties are subject to change at any time, according to the needs of the location and the Company.
• Materials concerning the development of this job description, based upon interview and observation, are available upon request.

Wellmatics, LLC (“WM”) is a wholly owned subsidiary of GR Energy Services Management LP (“GR”) and are an Equal Opportunity Employer and Prohibits Discrimination and Harassment of any kind. WM and GR are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at WM and GR are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status or any other status protected by the laws or regulations in the locations where we operate. WM and GR will not tolerate discrimination or harassment based on any of these characteristics.

Job Type: Full-time

Pay: $19.00 – $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• On call
• Weekend availability

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Required)
• Administrative: 3 years (Required)

Work Location: One location