White Mountain Builders, Inc Hiring for Administrative Assistant Job at Waimea, HI Full Time

White Mountain Builders, Inc. – Administrative Assistant

A Work from Home Position, but want someone who lives on the Big Island of Hawai’i.

Would you like to be part of a growing locally owned company?

Are you looking for a job where you can work from home Monday through Friday with holidays off?

Are you good on computers and you love working with numbers and keeping track of details?

Then this is the job for you…

At White Mountain Builders, Inc., we are looking for an Administrative Assistant to work in coordination with our Office Manager to ensure the daily flow of business finances. This is the perfect work from home position (hours are 7am to 3:30pm.) We need effective, efficient, positive, and proactive team members with the skills noted below. Our current pay scale is $20 – $25 per hour and we offer full medical/dental/vision benefits for each employee. This position starts as full time but after completion of training duties may be able to be completed in a part time work week.

Your responsibilities will include:

• Use your own personal computer to perform administrative functions using remote access
• Smartphone to coordinate via text messages with Office Manager
• Daily processing of Purchase Orders, bill payments and matching banking transactions
• Weekly processing of payroll and related government payments and banking reconciliation
• Prepare weekly payroll necessary tools, equipment, and/or materials from your own inventory or company storage and transport items to work site
• Assist Office Manager with other administrative tasks as time allows such as mini audits and typing
• Opportunity to grow with our Company and assist in expanding the future Office Team.

Requirements for this position are:

• Must have personal computer capable of running multiple business applications at the same time.
• Ability to work independently from home and self-monitor to ensure all tasks are completed.
• Ability to read, understand and follow company business protocols.
• Technical understanding of Quickbooks, purchase orders, invoicing and business financial services is a plus; specific protocols can be taught but ability to understand the logic is necessary.
• Capable of problem solving.
• Attention to detail and ability to self-check work to eliminate errors is important.
• Willingness to follow and maintain standardized procedures is important.
• Excellent communication skills (timely, responsive, open and honest) using text, emails and some phone meetings.
• Work ethic of dependability and focus (focused on work, not distracted by phone or other home environment matters, works scheduled shift and plan ahead for requested days off)
• Always display professionalism and maturity while working with clients, trade partners and team members.
• Ability to pass a background check if requested.

Preferred skills for additional value in this position are:

• Experience working with Quickbooks.
• Experience with Purchase Orders and Invoicing.
• Ability to focus on details and ensure quality work product.
• Ability to multi-task to meet weekly job demands.
• Ability to perform work quickly while still ensuring accuracy.
• Preference may be given to Hawaii Big Island residents as future business demands may call for in person work.

Job Type: Full-time

Pay: $20.00 – $25.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• Monday to Friday

Work Location: Multiple Locations