Whittington Health NHS Trust Hiring for Medical Education Coordinator Job at London, England , UK Full Time

The Postgraduate Medical Education (PGME) team is seeking to appoint a permanent Medical Education Coordinator to provide programme support to the medical trainees across the Trust (225 trainees across 23 programmes).

We are looking for an enthusiastic, experienced administrator who will be comfortable liaising with clinical and support service colleagues within the Trust and will also have experience of effective and efficient coordination, recording and reporting of meetings. Ideally, you’ll have an interest in and experience of working in training/education context.

The ideal candidate will have very good organisational skills as well as strong oral and written communication skills. You’ll be a good team player, able to quickly build collaborative relationships with clinical and professional services colleagues across and between Trusts. Your IT skills across MS Office must be strong as we will be taking advantage of new enhancements, e.g. access to collaborative information management platforms and the start of a new e-learning project.

Please see the Job Description and the Persons Specification for further details about the job role. If you are unable to access the PDF, the details of the job description can also be found in the ‘Detailed Job Description and Main responsibilities’ section.

Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone. Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief. The Trust believes that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.

MAIN DUTIES

Managing Trainee Information

The postholder will:

• support development and maintenance of an effective, centralised web-based collaborative platform for recording and managing information relating to trainees, trainers and related programmes;
• create accounts for new Doctors in Training on the LDiT database and ensure all records are up to date;
• create and send study leave links to Doctors in Training.

Education Programme Coordination

The postholder will:

• liaise with clinical colleagues to plan and schedule education programmes including weekly teaching sessions, journal clubs and simulation-based learning;
• in liaison with the PGME team and local clinical educators, manage content on the Medical Education micro-site on the intranet including the recording and uploading of teaching sessions;
• monitor mandatory training compliance of trainees.

Support Quality Management activities across the programmes

The postholder will work closely with the education management team to:

• organise regular Faculty Group other meetings involving trainees including: • Scheduling and inviting participants;
• Booking rooms and setting up virtual meetings;
• Preparing meeting documents, e.g. trainee progress reports;
• Minuting and reporting meetings;
• Liaising with colleagues to ensure meeting actions are progressed.
• support liaison with HEE/Specialty Schools/Royal Colleges for visits and reviews including: • Collating data and required information;
• Scheduling and inviting participants;
• Booking rooms and setting up virtual meetings.
• Liaising with the PGME Manager and education management colleagues to ensure that actions resulting for visits and reviews are progressed.

In liaison with the education management team, the postholder will plan, manage and analyse local programme evaluations, and support trainee participation in the annual National Trainee Survey.

Induction

The postholder will support the planning, management, hosting and evaluation of the induction of new starters. This will require liaison across Trust, e.g. Clinical Departments, Medical Staffing, Medical Education Centre & Clinical Skills teams, Learning & Development, Resus Team and IT to:

• facilitate effective and efficient pre-arrival communications;
• schedule induction events (booking rooms or creating virtual meetings as required);
• collate, create, review, revise and produce induction materials ensuring all necessary information is available to new starters;
• ensure effective and efficient communications during the induction period;
• plan and manage the evaluation of induction activities.

Study Leave

The postholder will oversee the study leave application process for doctors in training ensuring that:

• trainees are aware of and comply with current guidelines;
• in the absence of the Study Leave Coordinator prepare monthly budget reports for submission to HEE.

Communications and website management

With the PGME team, the postholder will:

• ensure timely, inclusive and effective information flow between trainees and the medical education management team;
• manage content on the PGME extranet and intranet pages.

General PGME activities

The postholder will also:

• work within relevant policies and procedures;
• contribute to training improvement agendas and share ideas for service improvement within the PGME team to optimise standards of service;
• order equipment and consumables;
• provide cover at times of absence for other members of the PGME Team;
• perform any other duties as requested by the PGME Manager as deemed appropriate to the grade.