Williams Lea Hiring for Receptionist, Office Services at Los Angeles, CA Full Time

Williams Lea is hiring for a Receptionist for our Los Angeles office to work Monday to Friday 8:00 am to 5:00 pm!

This position will require proof of Covid-19 vaccination

Pay: $25.00 hourly

Benefits:

• Medical
• Dental
• Vision
• 401k
• PTO
• Life Insurance
• Prescription Drug Plan
• Flexible Spending Account
• Domestic Partner Benefits
• Commuter Benefits

The Receptionist is responsible for providing a white glove experience to all of clients and their guests, whether on the phone or in person. Our Receptionist needs to make everyone feel welcome and well looked after. A proactive mindset, customer service demeanor, an eye for details, and a willingness to support other departments will ensure your success with us.

Job duties

• Greet clients and visitors to the office with warmth and professionalism. Notify employees of visitor’s arrival when necessary.
• Communicate with manager, appropriate department, or client as needed.
• Make conference room, catering, and visitor office reservations using reservation software and calendars
• Assist clients with finding an appropriate meeting room or resource, arranging alternatives and negotiating with other parties as required to find a solution for all parties
• Answer incoming calls received on a multi-line phone system, in a cordial, professional and timely manner. Transfer calls to appropriate individuals.
• Order catering for events and meetings, ensuring orders are received on time and accurately
• Handle light administrative duties including expense reimbursements and miscellaneous projects as assigned. Handle sensitive and/or confidential document and information.
• Manage visitor card keys and parking validations and keep records/logs as required

Job Qualifications

• High School Diploma or equivalent
• Minimum (1) year office services experience preferably in a legal, banking or large corporate environment.
• Experience managing incoming calls on a mult-line phone system
• Experience with MS Office and Outlook in a professional environment

Who we are: From our humble beginnings as a print shop in London, to our position today as a global leader in Marketing and Communications services. Our business is built on a strong heritage, great relationships and a talented team.

Today we have one purpose, to create value for our clients by working smarter with fewer resources, enhancing efficiencies, improving their customer’s experience and strengthening their brand reputation.

Our clients and their customers have always been at the heart of everything we do. Our long-term partnerships, great relationships and exceptional employees have been the driving force behind our success.

Your safety and well-being:

As we all continue to deal with the effects of COVID-19, your health and well-being remain our top priority. In preparation for returning to our workplaces, the following guidance has been developed with reference to government, designated

authority, as well as feedback received from employees. This guidance is further supported by our Wellness site content and external resources to help you manage through these unprecedented times.

Face masks:

Masking requirements are easing. Individuals are required to follow applicable local guidance, which may be derived from client corporate policy or local law. Please bring a mask with you and know that you may be required to wear it upon entering and/or when working within the building.

Social distancing:

Workstations and office areas are continually evaluated to ensure the 2m/6ft social distancing rule can be applied and adhered to by all employees.

Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.