AFD Petroleum Hiring for Branch Administrator Job at Hinton Full Time

JOB DESCRIPTION

The Branch Administrator will generate high quality customer satisfaction while building relationships and supporting the integration of strategic plans with the direction of the area manager.

The Branch Administrator will liaison between the Branch Manager and head office in the areas of A/R, A/P, and IT to ensure a seamless flow of all data, payables, and / or reporting as required.

The Branch Administrator will support the Branch Manager and office staff in daily functions, customer support, and additional administrative functions as directed.

ESSENTIAL FUNCTIONS

• Office Responsibilities

• Office administration from 8-5 Monday to Friday
• Point of Sale for lubricants / fuel sales
• Accounts Receivable/Credit
• Call customers for payment updates as directed by Corporate A/P, update comments in financial systems
• Conduct collections as directed by Corporate A/P

• Accounts Payable
• Communicate any prominent local account issues with area manager and corporate AP
• Direct all invoices to the Area Manager for approval (ensure all invoices are coded)
• Ensure all branch purchases have been approved by area manager prior to issuing a PO for the order

• CSR
• Assist Area Manager and CSR in setting up bulk fuel and lubricant STL’s using the appropriate forms and resources
• Work with Corporate CSR to ensure unused STL’s are deactivated or deleted
• Updating STL info when required

• Safety & Compliance
• Conduct safety inspections as per corporate policy
• Assist the BEES audit committee during inspections and work with Area Manager to implement recommendations

• House Keeping
• Ensure yard, building, and cardlock are kept in safe and professional condition
• Ensure the branch has the basic supplies to operate

COMPETENCIES

• Customer Focus
• Communication
• Teamwork
• Quality Orientation
• Time Management
• Adaptability/ Flexibility
• Creative and Innovative Thinking
• Decision Making and Judgement
• Planning and Organizing
• Problem Solving

PERSONAL / PROFESSIONAL ATTRIBUTES

• Displays integrity and a high ethical standard
• Respectful of others
• Positive attitude and energy
• Leads by example
• Open to innovative ways of doing things
• Continuous learning mindset
• Looks for solutions instead of blame
• Cultivates team knowledge sharing and trust
• Approachable and team focused

SUPERVISORY RESPONSIBILITY

Daily oversight of branch administration including HSE and branch reporting.

WORK ENVIRONMENT
While performing the duties of this job, the employee regularly works in an office/field setting. There may be a need to attend to situations on work sites.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools, or controls, and reach with hands and arms. Exposure to noise, dust, odors, fumes, and oils may occur. The employee is frequently required to stand, talk, and hear. Lifting or moving up to 50 lbs may be required.

POSITION TYPE / EXPECTED HOUS OF WORK
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Some overtime and after hours’ work may be required.

TRAVEL
Local travel to various worksites and customer premises may be required.

REQUIRED EDUCATION & EXPERIENCE
High School diploma, G.E.D. or equivalent and 3 or more years previous administrative experience in a technical environment with proven leadership abilities

OTHER DUTIES
Duties, responsibilities and activities may change at any time with or without notice. This will include covering other areas within the branch as directed by the Branch Manager.

Job Types: Full-time, Permanent

Salary: $47,500.00-$52,500.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Supplemental pay types:

• Overtime pay

Application question(s):

• We want to thank you for your interest in the BRANCH ADMINISTRATOR position. We would like to invite you to complete the Predictive Index (PI) assessment to help us get to know you better and support us in getting interview questions ready. Copy & Paste the link below into your search bar and enter your email and other information requested you will receive two emails. The first email will contain a behavioural assessment. Once done you can move to the second email which contains the PI Cognitive assessment. This can be done by selecting the following link.

https://assessment.predictiveindex.com/bo/pwy/Hinton-Branch-Admin

Thank you once again for choosing AFD Petroleum Ltd. as your employer of choice.

Experience:

• Administrative experience: 3 years (preferred)