Altus Group Hiring for Executive Assistant – Hybrid Remote Job at Toronto Full Time

Altus Group is delighted to announce a new opportunity for an Executive Assistant to support our Chief Financial Officer and Chief Communication Officer across a range of administrative tasks.

The Executive Assistant will support the Chief Financial Officer and Chief Communication Officer by understanding the cadence and operation to facilitate the CFO & CCO in maximizing their effort in managing the functions. Their priority will be taking responsibility for organization, business cadence, scheduling, managing correspondence, business travel as well as ensuring the timely completion of functional activities. Key to their success will be the ability to prioritize between urgent demands, day-to-day workflow, schedules, and travel.

Hybrid office working arrangements can be accommodated for this position.

Key Responsibilities

• Assist the CFO, CCO and other senior leaders with administrative, research and coordination tasks.
• Organize meeting schedule and executive calendars including preparing meeting agendas, minutes and meeting documents.
• Arrange and manage business travel, including flights, transportation and accommodation.
• Manage executive correspondence, including prioritizing email inbox, preparing and reviewing communication, prioritizing incoming mail and requests, processing emails, responding to communications directly or indirectly.
• Support diaries and schedules of senior leadership team as required.
• Support Board meeting schedules, liaising with the Company Secretary to support agendas and meeting arrangements.
• Manage weekly, monthly and quarterly meeting cadence, associated document schedule and follow-up with team members where required to ensure timely and quality submission.
• Prepare and deliver weekly, monthly and quarterly reports.
• Liaise with external contacts to understand requirements for engagements and support scheduling and prioritization.
• Maintain a strong working relationship with all relevant departments.
• Liaise with other staff members on behalf of senior management.

Educational/Professional Experience:

• A Bachelor’s Degree or a proven combination of education and experience at a professional services organization.
• Minimum 5 years of experience in a senior administrative role supporting higher-level partners.

Behavioural Competencies:

• Expert: Administration, organization and clerical skills demonstrating initiative, judgment, relationship building.
• Advanced: Executive and senior management support.
• Advanced: Meeting management – scheduling, agenda, associated documentation, minutes and follow-up.
• Advanced: Clear communication skills, verbal and written.
• Advanced: Scheduling, planning, initiative, time-management and workload management.
• Advanced: Microsoft Office 365 – including PowerPoint, Word and SharePoint.

#Hybrid

Come realize your potential at Altus Group!

Altus Group is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. We are committed to providing reasonable accommodations, if required, and will work with you to meet your needs. If you are a person with a disability and require assistance during the application process, please contact us directly

Job Type: Full-time

Schedule:

• 8 hour shift

Work Location: One location