ATSU Hiring for ASDOH – Post-Doc Program Coordinator, ACC – ASDOH001905 at Phoenix, Arizona Full Time

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/4760653 A.T. Still University’s Arizona School of Dentistry and Oral Health (ATSU-ASDOH) invites applications for a post-doc program coordinator on the Mesa, Arizona campus. This position reports to the Associate Dean, Advanced Education & Strategic Partnerships. The post-doc program coordinator supports day-to-day activities and functions of the Advanced Education in General Dentistry (AEGD) residency program and residents within NYU Langone’s Central Arizona region.

Job Duties:

+ Serves as the Primary Institutional Liaison for all incoming and prospective AEGD residents.

+ Provides administrative support to faculty and staff in the Advanced Care Clinic (ACC).

+ Primary Institutional Liaison for all incoming and prospective AEGD residents.

+ Assist with organization of recruitment and enrollment of residents

+ Coordinates curriculum for resident orientation at the direction of Clinical & Educational Director faculties for each program.

+ Assist faculty in monitoring resident progress for program completion and certification.

+ Distribute NYU Langone Resident Clinic manual, ASDOH Clinic Policy and Procedure Manual to residents with onboarding materials.

+ Manage payroll for all central AZ residents via NYU Langone website.

+ Record and track AEGD residents’ time off for medical, CE and vacation, reporting to NYU, and updating Axium appointment book with time off.

+ Track and report all resident incidents and exposures.

+ Create and maintain activities log of the AEGD program as required by CODA.

+ Schedule meetings and room bookings as related to faculty, residents, students and administration of the ACC, along with preparation of meeting documents as needed.

+ Compile agenda, record and distribute the minutes of AEGD and ACC meetings.

+ Keep the ACC directors & Triton team apprised of pertinent resident scheduling changes.

+ Oversee allocation of annual budget for the educational, resident-related activities, i.e. orientation, interviews.

+ Work with faculty to schedule lunch and learns, and make arrangements for the food.

+ Act as Administrative assistant to the Associate Dean, Advanced Education & Strategic Partnerships, and ACC directors, including maintaining multiple calendars and general correspondence.

+ Manage the Google calendar for AEGD program.

+ Oversee the Google calendar for the Northwestern Mutual conference room, receiving and booking all incoming requests.

+ Write detailed, accurate communication, including memorandums, letters and reports concerning the program.

+ Input AEGD resident schedules in New Innovations.

+ Maintains student rotation info in Axium, per the rotation and rainbow calendars of the Clinical Education office.

+ Assist with reviewing faculty calendar in Axium for accuracy.

+ Assist with travel arrangements as requested – traveling ASDOH faculty, visiting lecturers, and internal faculty.

+ Coordinate with AEGD faculty to compile and distribute lecture and Regional Day schedules.

+ Manage and maintain records related to the AEGD program.

+ Frequent communication with NYU administration regarding AEGD program.

+ Check the e-fax assigned to ACC daily and distributes faxes per protocol.

+ Retrieve ACC mail from the bin and deliver to appropriate personnel.

+ Assist with records copy and release for ACC patients.

+ Provide clerical support as needed to ACC department and faculty.

+ Act as back up to the ACC and Orthodontic deposit process.

+ Send monthly invoices for laundry to ASDOH Operations after reviewing for accuracy.

+ Prepare and submit vendor payment purchase order (PO) requests.

+ Other duties as assigned.

Skills/Experience:

+ At least three years’ strong administrative background with project management experience.

+ Calendar coordination and event planning a plus.

+ Communication, writing, computer, and organizational skills required.

+ Must have independent problem solving skills and the ability to deescalate in a conflict or confrontation.

Qualifications

Education

Some college or better.

Skills

Project Management Intermediate

Diplomacy & Tact Intermediate

Communication Intermediate