Cadre Hiring for Admin Assistant Job at Toronto Full Time

Summary of Position
Cadre’s Transit division offers our clients technical rail service solutions including commissioning and testing of new transit vehicles, warranty repairs, preventative maintenance, and inspection services. Our Technicians work with the leading Ontario transit suppliers and agencies, ensuring their equipment is available to provide reliable on time service to their passengers in some of North America’s largest transit systems.

The Admin Assistant will provide administrative support to the management team and all employees in the administration of maintenance, modification and warranty work on Light Rail Vehicles for the commuter rail system in the Greater Toronto Area. The Admin Assistant will support in the preparation of documents, presentations, progress reports and prepare and manage the departmental budget; provide administrative support for travelling, validation and management of time sheets; manage departmental database and filing structure.

Additional responsibilities include but are not limited to:

• Provide support to the management team and employees in their functions to prepare presentations, reports, minutes of meetings and any related administrative tasks
• Manage employees vacation tracking and approval for the department, manage timesheet process and train employees in different systems.
• Execute different required processes for the functions related to new employees on boarding, employee’s departure, manage computer request and access, assist employees for the preparation of purchase orders, invoices and reimbursement review and approval.
• Manage departmental documents control and achieving.
• Support management in departmental budget and follow up.
• Analyse reports, identify, and follow up on corrective actions
• Answer to all general information request for the department, organize meetings, follow up and request participation as required.
• Manage all travel approvals and arrangements for employees and consultants. Support the preparation of expenses claim and provide guidance for queries.

Requirements:

• Bachelor’s Degree; College degree in Business Admin preferred
• 5+ years Demonstrated experience managing administrative functional duties in a fast-paced complex environment for key management personnel such as a department head.
• Demonstrated ability to quickly learn and become proficient in corporate software applications such as SAP, Concur, Salesforce, Cloud data management & storage, etc.
• Working knowledge of office IT products, laptops, monitors, phones, cell phones, etc.
• Advanced knowledge, capabilities and use of Microsoft Word, Excel, Power Point, Outlook, Teams Etc.
• Strong verbal and written communication skills.
• You are highly organized, able to multitask, juggle calendars, travel arrangements, and schedules on the fly.
• Self-motivated, driven, willing to take on challenges and get out of comfort zone.
• Ability to be assertive with others, when necessary, push back if necessary.
• Willingness to take on new responsibilities, tasks, work outside the typical boundaries of an admin position and work independently.
• Attention to detail, highly efficient, proven problem-solving skills and resourcefulness.

Cadre is committed to providing equitable treatment and equal opportunity to all individuals. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. We thank all those who apply; however, only those candidates selected for interviews will be contacted.
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