California State University, Long Beach Hiring for Office Assistant Job at Long Beach, CA Full Time

Job no: 514125
Work type: Staff
Location: Long Beach
Categories: Unit 7 – CSUEU – Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Job Summary

This position provides clerical support to the faculty and staff of the department of Physics and Astronomy.

Key Responsibilities

• Receives visitors (student/faculty/staff/guest) and responds to incoming telephone calls and e-mails; answers questions, directs visitors to departments, and provides general information regarding Department policies and procedures.
• Provides general operation support to the Department Office.

Knowledge Skills and Abilities

Must be able to communicate with faculty and students in a clear and professional manner. Employee has extensive contact with people by both telephone and walk-in traffic. Must be able to draft a correspondence, edit English grammar, spelling and punctuation, and proofread. Employee is responsible for complex and diverse clerical functions. Requires good organization skills, the ability to set priorities and the ability to work independently. Employee is situated in a heavily trafficked area. Basic understanding of computers. Employee assists in entering/editing information on campus-wide CMS information software and works with Word, Excel, PowerPoint, and Publisher files. Must be able to work with and keep up to date the shared drive.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university’s commitment to a “vision of excellence.”

Education and Experience

Equivalent to three years of administrative support experience required.

Department

Physics and Astronomy

Classification

Administrative Support Assistant II

Compensation

The targeted salary may be set as high as $3,332 per month based on experience. The salary range for this classification is $3,120 to $4,592 per month.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Time Base

Full-time temporary position for two years with no permanent status granted. Temporary assignments may expire prior to the ending date.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

CSULB is committed to creating a community in which a diverse population can learn, live, and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual, without regard to race or ethnicity (including color or ancestry), nationality, religion or religious creed, gender (or sex), gender identity (including transgender), gender expression, sexual orientation, marital status, disability, medical condition, genetic information, age, veteran or military status. CSULB is an Equal Opportunity Employer.

CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to [email protected].

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.