Chapman Tripp Hiring for Legal Administrator – Litigation Job at Auckland Full Time

Chapman Tripp is New Zealand’s leading law firm. We work on projects that are helping to define New Zealand’s future, and as part of our team, you’ll be in the middle of the action.

About the role

We are looking for an outstanding full-time legal administrator to join our Auckland Litigation team supporting two Partners and a team of busy lawyers. Experience in a legal environment would be beneficial but is not essential. We would love to receive applications from candidates with a strong administrative or PA/EA background.

Relevant Skills and Responsibilities:

• Strong administrative or PA/EA experience in hands-on positions
• Excellent attention to detail and the ability to work at pace
• Outstanding organisational and time management skills
• Calm under pressure, able to deal with competing demands and prioritise with autonomy
• Proactive and positive approach to work, able to connect the dots and make things happen
• Intermediate to Advanced ability in MS Office. Familiarity with MS Teams and SharePoint is beneficial.
• Confidence in learning and adapting to new systems and tools

Key responsibilities include:

• Proactive PA support including calendar, inbox and meeting management. Filing of e-mails and key documentation. Recording lawyers’ billable time
• Run the monthly billing for lawyer’s matters, taking the lead on good financial hygiene in debtor management, adjusting case estimates and processing expenses
• Opening new legal matters on the system and completing associated workflow tasks, working to support AML processes
• Running reports using Excel to keep lawyers informed on work in progress, billable time and other client based requests
• Business development support, adding key contacts and context to our Client Relationship Management system, taking a confident approach in client liaison
• Establishing SharePoint sites and maintaining case documentation with extreme attention to detail and understanding of the legal process and litigation timelines
• Booking of travel using our travel management system
• Running induction processes for the Litigation team, assisting to on-board new staff
• Drafting of litigation documentation and other ad hoc tasks such as event support and booking CPD events
• Assisting with personal support as required

Working for Chapman Tripp

• Flexible working style and supportive leadership
• Inclusive and diverse culture and team
• Ongoing learning and development
• Competitive salary and benefits package including healthcare and well-being allowance
• Fantastic Commercial Bay office space

Our firm is full of people who enjoy a challenge, collaboration and are prepared to have a lot of fun along the way. As part of our commitment to diversity & belonging, we are dedicated to maintaining a culture which focuses on equal opportunity, merit and providing tools to be our best. We cultivate a flexible and supportive workplace environment that equally meets the needs of our people and our firm

For further information about this role please contact Sam Moodley, Talent Acquisition Specialist on [email protected] or 09 357 9014.