Christchurch City Council Looking for Personal Assistant to Head of Three Waters at Christchurch, Canterbury, New Zealand Full Time

Our Head of Three Waters is now seeking a Personal Assistant who is dedicated and resourceful, to provide support and help navigate the complexities of their role. Your days will be a blend of thrilling challenges, creative problem-solving, and the satisfaction of knowing that you’re making a real difference. Due to the nature of the Water Reform, this role will be on a fixed-term basis, until June 2025.

About Three Waters

Three Waters deliver Water Supplies, Wastewater Collection, Treatment and Disposal, Stormwater Drainage and Flood Protection for the Christchurch District.

Our dedicated teams operate treatment plants, thousands of kilometres of piped network, hundreds of pump stations, wells, reservoirs and many hundreds of kilometres of natural waterways, basins and stopbanks.

About the role: It goes without saying that as a PA you’ll need to be adaptable and organised to keep one step ahead and ensure that the workflow is well managed.

The Tasks You’ll Be Undertaking Include

• Proactive diary management and support by aligning scheduling with priorities.
• Screening incoming mail, e-mail and phone calls, redirecting, delegating and prioritising as appropriate.
• Informing on priority issues, researching and preparing background information as appropriate.
• Attend meetings and undertake minute-taking functions on behalf of the Manager or meeting chairperson.
• Build relationships of trust and respect with the Key Stakeholders.
• Dealing with sensitive and confidential information, such as employee records, strategic plans, and organisational changes.

About you: You are someone who can work independently and with initiative, seeking out what needs to be done before you’ve been asked to do it. You’ll be able to jump in and out of tasks as priority demands, work under pressure, and you won’t shy away from challenging work.

To Be Successful Your Experience Will Include

• 6 years’ experience as a Personal Assistant within a large organisation with at least 3 years providing support to a Senior Manager
• Very high-level accuracy in spelling and grammar
• In-depth knowledge of administrative systems and procedures
• Well-developed communication and interpersonal skills
• Experience in managing senior executive internal relationships in both formal and informal contexts.

Additional Information

• Hours of work: Full-time. Fixed term until June 2025
• Location: This position is primarily based at Te Hononga Civic Offices, 53 Hereford Street
• Salary: Will be negotiated with the successful candidate

To view the position description please visit cccjobs.co.nz and search listing number 31821.

Working For The Christchurch City Council Allows You To Contribute Directly To The Community And Make a Positive Impact On The Lives Of Residents And Visitors. You Will Also Benefit From

• Access to training programmes, workshops, and development opportunities
• Flexible working arrangements – WFH, adjustable start and finish times, option to purchase extra leave.
• Collaboration – exposure to wider areas of the organisation
• Benefits – a variety of benefits for Council staff from health schemes to retail discounts.

Through collaboration, innovation, and a strong commitment to community, the council provides an environment where one’s skills and passions can shine, making it an exceptional choice for those seeking purpose and impact in their career.

Applications will be reviewed as they are received, and interviews may take place prior to the close date. This means we reserve the right to close a job ad before the advertised close date.