Confidential Hiring for REMOTE Experienced Executive Assistant C LEVEL Job at Remote Full Time

This is a remote position. Rapidly growing mullti-state medical practice is seeking a C-Level Executive Assistant for an exciting position supporting key leaders.

Responsibilities:

Coordinate significant weekly travel for up to 6 individuals including flights, hotel, ground transportation, and personal assisting needs. (50% of the position)

Manage a variety of growth related projects which will include researching opportunities for new locations, developing cost-saving methods in relation to travel resources, assisting in the on-boarding of new Physicians

Working directly with key leadership to assist with day to day functions including organizing work flows, calendar management, scheduling meetings, creating agendas/ scribing meeting minutes, creating spreadsheets for tracking and trending, monthly reports.

Assisting with Marketing functions, in helping to develop strategies for new locations.

Liaison between office staff and management team and vendors as needed

Collecting inventory reports and verifying them against sales reports/ managing inventory levels

Some travel of up to 1 week several times per year may be required to assist in launching new locations.

Qualifications:

5+ years working directly for C- Suite level individuals

2+ years previous experince working in a remote setting

3+ years Microsoft Office/ Software programs i Drop box, Excel, creating Power Point presentations, Google Drive etc.

Significant experience in coordinating travel on a regular basis

Strong experince in project management / working with project management sofwware of some type (i.e. Monday, Wrike, Trello, Smartsheets etc.)

Must be exceptionally detail oriented

Must have outstanding verbal and written communications

Experience is tracking expense reports

2+ years previous experince working in a remote setting

Demonstrative ability to evaluate and make sound judgement in sensitive and confidential matters

Able to maintain a professional demeanor during stressful situations

Liaison between office staff and management team and vendors as needed

Collecting inventory reports and verifying them against sales reports/ managing inventory levels

Those with experience in healthcare in addition to other qualifications will be strongly considered.

We offer

Exceptional salary and flexible hours – general availability during work hours – more focus on hitting deadlines and efficient, accurate work.

Health benefits including medical, dental and vision

401k plan

Paid time off

Paid holidays

ALL candidates MUST complete Indeed Screening questions and skills tests to be considered for this position.

Job Type: Full-time

Pay: $55,000.00 – $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Day shift

Application Question(s):

• How many years have you worked in a remote position?

Experience:

• Executive administrative Assistant: 3 years (Required)
• travel coordiation: 3 years (Required)
• Microsoft Excel: 2 years (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: Remote