Log In
Sign Up
Canada
Dalhousie University Hiring for Administrative Secretary Job at Halifax Full Time
br{display:none;}.css-58vpdc ul > li{margin-left:0;}.css-58vpdc li{padding:0;}]]>
This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our 19,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
The Faculty of Engineering at Dalhousie University provides an opportunity to be part of an excellent engineering school in a leading, research-intensive Canadian University. Reporting to the Director, Melda Murray Student Centre, the Office Administrator is responsible for supporting the day-to-day functions of the Melda Murray Student Centre (MMSC) in the Faculty of Engineering to achieve the Centre’s mission and goals in supporting both undergraduate and graduate students.
Key Responsibilities
- Liaise with current students, staff and faculty by answering questions, directing inquiries and providing information and direction.
- Maintain and edit materials on the MMSC Brightspace community and oversee the operation and integrity of the MMSC website and platforms.
- Support internal and external communications from the MMSC. Sort and manage the MMSC email and office filing duties.
- Assist in organizing events, meetings, workshops, and other programming including room bookings, catering, and equipment requirements.
- Support the hiring, training and supervision of student staff and identify gaps that student staff can fill to further support the MMSC and its goals.
- Provide MMSC reception duties, operate and ensure maintenance of office equipment. Carry out other related duties in the MMSC and the Office of the Associate Dean Undergraduate studies as required.
Note Qualifications
Business/Office Administration program with approximately three years’ related experience, with increasing levels of responsibility (or equivalent combination of training and experience) is required. Demonstrated ability to handle confidential matters with excellent judgment, discretion and tact and multi-task with frequent interruptions. Ability to demonstrate initiative, problem solving and to seek information when needed are all essential. Must have computer proficiency and accurate attention to detail. Proficiency in Outlook, Excel and Word is required. Familiarity with Brightspace and database operation is considered an asset.
Job Competencies Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement
Dalhousie University is committed to fostering a collegial culture grounded in diversity and inclusiveness. The university encourages applications from Indigenous persons, persons with a disability, racially visible persons, women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity.
