Drake International Inc Hiring for Administrative Assistant – Bilingual French and English – Permanent – Public Sector Job at Toronto Full Time

What we offer:

• Pay rate is $ $60,000 – to $65,000/yr.
• Work Location: From site office location, which is located Toronto, ON M5G 2C2.
• Hours of Work: Monday to Friday, weekends if needed
• Candidates Needs to be fully vaccinated.
• Full Time, Permanent with comprehensive benefit package

What you do:

• Develop, manage, prioritize, and maintain schedules.
• Reading incoming correspondence and determining if there are any issues that need to be addressed immediately.
• Liaise with senior ministry staff and stakeholders to coordinate meetings and logistics.
• Organize and maintain electronic and manual records.
• Coordinate the preparation and distribution of material including confidential materials, correspondence, briefing notes, reports, presentations, etc.
• Coordinate the flow and handling of correspondence including composing replies to some correspondence on verbal or written instructions. Directing agency’s communication, incoming and outgoing from the Office and draft responses and correspondence.
• Handle telephone calls, and coordinating local and international visitors, e.g., senior government officials, senior executives from the private sector. Answering inquiries, conveying information, contacting staff of the agency to obtain additional information or explanation.
• Coordinate meetings and conferences, speaking engagements assembling background information, contacting participants, rearranging schedules, and preparing agendas.
• Perform editing functions, proofreading all material to ensure it is error-free and in accordance with established format, composing letters and emails.
• Prepare agendas and recording minutes as needed.
• Arrange travel and accommodation reservations, preparing itineraries.
• Ensure all urgent matters are dealt with by informing the appropriate staff within the Division; supplying background material on the subject orally and/or providing information from files; following up with the enquirer that action has been initiated.

Who you are:

• Must have 5 years of administrative assistant role and a university degree in business or a related field.
• Must be Bilingual (English and French) Spoken and written
• Needs Fully Vaccinated
• Must have good project management skills and process knowledge of governmental procedures.
• Must have high understanding of the Office’s mandate and issues to research and compile information for meetings, briefings, speeches, by researching files, policies, precedents.

Must have knowledge of administrative functions, administrative methods and established internal office procedures to provide support to the head of the agency e.g., tracking correspondence due dates, editing correspondence for adherence to a specific style and format, developing and maintaining administrative guidelines.

• Must have strong understanding and knowledge of other Ministries and their functions, Office operations and related organizations to redirect calls by selecting other more appropriate areas, ministries, or levels of government.
• Must be proficient of software such as Word, Windows, Excel, and others as needed.

Apply now—we look forward to meeting you!

Since 1951, Drake International continues to be a global leader in flexible and permanent staffing: we help people find the right role at any stage of their career—in Canada, and around the world. We work directly with employers to bring you the best opportunities,

with no cost to you.

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