Franciscan Charities, Inc Hiring for Executive Assistant Job at Remote Full Time

Organization Background

We Franciscans owe our inspiration to Francesco di Bernardone, an affluent young merchant from the Italian town of Assisi, who in 1206 renounced his wealth and social status in favor of a life dedicated to God and the least of God’s people.

Franciscans have a long history in the US. Today, we are members of six US provinces moving to restructure our governance into a unified US province.

Our Mission

The Gospel life of the Friars Minor has four central components: first, to be men of prayer; second, to live as lesser ones, “not making anything our own;” third, to create a brotherhood of mutual care among ourselves; and fourth, to “go about the world” entering people’s everyday lives as heralds of God’s reign and agents of Gospel peace.

Job Description

As the Executive Assistant, you will provide calendar, travel, expense management, and support the oversight of special projects for the Director of the Office of Revitalization and Restructuring (R&R) of the US Franciscans of the Order of Friars Minor (OFM).

You will assist the R&R Director in coordinating the activities of other groups and individuals in achieving the program’s objectives. In this role you will be a trusted confidential advisor and work with the highest level of discretion while becoming familiar with the projects, people, and organizational dynamics within US Franciscans OFM. You will serve as a core member of the program administrative team.

This is a full-time remote work role supporting a team of 5-10 people located around the U.S. Occasional travel to in-person meetings of the team may be required. For effective collaboration with the team, work hours will be generally from 9am Eastern to 5p Eastern with a mid-day break. Compensation is consistent with experience and health and retirement plan participation is available.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Calendar Management: Own the director’s calendar; coordinate across team members by prioritizing schedules and qualifying requests.
• Meeting Planning and Organizations: Assist in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology based upon participant needs and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item lists.
• Travel: Responsible for making domestic travel arrangements. Carefully consider and decide the optimum travel arrangements and itinerary for calendared meetings and reconciling trip expenses in a timely matter.
• Correspondence: Maintain quality communications systems including contact management, document management, and archiving. Answer general questions as necessary and refer (filters) routine matters to appropriate parties and follow up to ensure proper disposition.
• Support the R&R team processes, contracts, purchase orders, payments, and vendor relations.
• Assist with formatting, editing and consolidation of presentations and other office documents.

Qualifications

A high level of discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the organization is imperative. Key to the position is the ability to deal with diverse people, handle complex administrative support for leaders, to keep them organized, prioritized and on time while maintaining a high level of professionalism and positivity.

• Minimum 2 years’ experience working remotely with executive level team
• Proficient with Microsoft Office applications, including Teams;

Google Workspace and Zoom are an advantage * Outstanding track record of performance performing the duties described above

• Great attention to detail and the maturity to handle confidential information
• Ability to multitask and prioritize while adhering to project goals and deadlines
• Intuitive problem-solver with thoughtful anticipation of deliverables
• Creative, collaborative contributor with a can-do attitude and flexible to changing priorities
• Passionate, kind, inclusive, and ethically minded
• Authorized to work in the United States on a full-time basis. Full fluency (verbal and written) of the English language
• Experience working with a Catholic religious order an advantage

Job Type: Full-time

Pay: $60,000.00 – $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• Day shift
• Monday to Friday

Work Location: Remote