Graham Construction Company Hiring for Project Coordinator at Des Moines, Iowa Full Time

JOB TITLE: Project Coordinator

REPORTS TO: Office Operations Manager, Sr Project Manager

PURPOSE: The purpose of this job is to assist the Project Team in the management of resources involved/related to projects and ensure quality work is performed in a timely and cost effective manner.

JOB DUTIES:

• Project Management 70%

• Assists with necessary accounting and work related documentation as related to ongoing job progress.

• Performs duties associated with assigned projects.

• Assists in reviewing, maintaining, and distributing submittals, project plans/files.

• Assemble, distribute, and document project change orders, proposed change orders, purchase orders, contracts, and meeting minutes.

• Maintains subcontractor relationships.

• Maintains good professional relations with Graham Construction team, which includes disseminating information, consultations to address job related issues, and enhance reporting relationship to ensure the profitability of the organization.

• Follows the Graham Construction’s standard operating procedures.

• Tracks project correspondence including Requests for Information, Proposal Requests, etc.

• Attends Subcontractor and Owner meetings as requested.

• Recognizes the need to work toward a profit on every job function.

• Ability to learn to understand and read architectural drawings from schematic to construction documents.

• Ability to assist in other work related areas as necessary, (Owner Equipment).

• Closeout 10%

• Practices “Closeout Excellence”. Reviews, tracks, and compiles O&M manuals, extra material and warranty information.

• Assists with coordination of owner training.

• Facilitates, documents, and distributes project punchlists.

• Preconstruction 2%

• Assists in bid solicitation process.

• Owner / Customer Relationships 4%

• Maintains good professional relations with past and existing Customers.

• Informs Graham Construction Company of potential project opportunities.

• Attends Ground Breaking and Ribbon Cutting ceremonies and major company events for their projects.

• Communication 10%

• Communicates with Owners, architects, subcontractors, superintendents, and Graham management and staff throughout the process.

• Represents Graham Construction in a public setting.

• States all goals and expectations – establishes dates and timelines for work or tasks to be completed.

• Promotes Graham Construction internally and externally.

• Demonstrates appropriate attitude.

• Understands the project and communicates with all parties involved.

• Communicates with internal project team, architects, subcontractors, and suppliers.

• Safety 2%

• Promotes a culture of safety both internally and externally.

• Completes 10 hour OSHA training within the first 90 days of employment.

• Assists in planning regular safety meetings/training and documentation and provides every opportunity for a safe job site.

• Assists in maintaining compliance with company policies, state and federal laws, OSHA, building codes, non-discrimination requirements, etc.

• Creates and distributes necessary safety documentation for onsite personnel.

• Professional Development 2%

• Participates in the Graham Construction Company strategic plan meetings.

• Establishes a professional self-improvement plan and participates in training to gain greater expertise to achieve job objectives.

JOB REQUIREMENTS (Knowledge, Skills, & Abilities):

• Knowledge of roles and responsibilities of personnel and project staff.

• Skill in assessing issues and communicating/implementing the decisions quickly.

• Ability to understand and implement standard operating procedures.

• Skill in having the vision to see the project through the eyes of the Owner.

• Skill in listening and problem solving with the ability to be open-minded.

• Ability to resolve minor issues without laying blame.

• Ability to see other’s perspectives with regards to their concerns.

• Knowledge of Graham Construction’s involvement in program management and preconstruction services.

• Ability to communicate effectively with management staff, company project staff, vendors, general contractors, and project owners on any issues/problems related to the project.

• Ability to remain calm and professional during peak periods of activities.

• Knowledge of organizational methods and the ability to manage multiple tasks/projects simultaneously.

• Ability to use written and verbal communication effectively.

• Ability to operate a vehicle, maintain insurance, and travel in a variety of weather conditions on company business.

• Ability to operate all necessary office equipment required to accomplish job duties such as, computers, copiers, calculators, phones, fax machines, etc.

• Ability to comply with all work related deadlines.

• Ability to work daily and extended hours as necessary.

• Ability to assist in other work related areas as necessary.

• Work with hospital staff to develop documentation required by client to support project funding efforts.

• Ability to speak professionally in front of a small to medium size group of people, if applicable.

• Ability to lead small groups, if applicable.

PERSONALITY ATTRIBUTES:

• Demonstrates can do attitude

• Honesty/Trustworthiness

• Integrity

• Respect for others

• Self-respect

• Sincerity

• Caring Attitude

• Positive Attitude

• Accountability

• Confidence

• Determination

• Proactive

• Credibility

• Professional appearance

• Ambassador for the company

• Strong desire to succeed

• A true interest in what you are doing

• Self-motivated

• Be a leader

• Be a team player

• Desire to go “above and beyond” what is expected

• Open mind – think “outside the box”

• Vision to see the project through completion, through the eyes of the client—before the project is even started

MINIMUM JOB QUALIFICATIONS:

Education: 2-4 years College Degree preferred or equivalent experience

2-3 years healthcare experience, beneficial

REVIEW CYCLES:

• 30 day check in with Office Operations Manager

• 90 Day Review with Office Operations Manager and Project Executive

• Annual reviews in November

“Note: This is not an exhaustive list of the job duties and requirements associated with this job but are intended to represent an accurate reflection of the current job.”