Group NB Hiring for Administrative Assistant Job at Montreal Full Time

Group NB, a leading recruitment agency in the Transportation, Logistics, and Supply Chain industries, has operated across Canada since 2007. We are currently seeking Administrative Assistant in Quebec, QC.

ADMINISTRATIVE ASSISTANT

The Administrative Assistant will have a supportive role, they are responsible for managing and distributing information among their co-workers, answering phones, and doing other administrative work. We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. We’d like to meet you if you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity with our industry.

Ultimately, a successful Admin Assistant should ensure efficient and smooth day-to-day operations.

Responsibilities

• Answer and direct phone calls and emails
• Organize and schedule appointments
• Organize immigration candidates’ documents
• Plan meetings
• Write and distribute emails, correspondence memos, letters, faxes, and forms
• Prepare documents to send to the MIFI and the ESDC
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Book travel arrangements
• Submit and reconcile expense reports
• Act as the point of contact for internal and external clients
• Print, scan and organize all the applications sent to the government
• Contact clients and candidates to schedule meetings

Requirements and skills

• Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree: additional qualification as an Administrative assistant or Secretary will be a plus

#INDQC

Job Type: Full-time

Salary: From $45,000.00 per year

Benefits:

• Casual dress
• Commuter benefits
• Language training provided
• Paid time off

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Evening shift
• Night shift

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)