Hiring for Administrative and Records Management Coordinator Job at Regina Full Time

The Ministry of Government Relations is seeking an Administrative and Records Management Coordinator, for a one-year term with the potential to become permanent full-time. The successful candidate will be well-organized, highly-motivated, energetic, and detail orientated, to provide administrative and records management support between two branches – Policy and Program Services, and Advisory Services and Municipal Relations.

The successful candidate will be a team player in order to build positive working relationships in a supportive work environment, and be adaptable, flexible, and cooperative in order to meet challenges and the changing demands of the workplace. Reporting to both branch’s Executive Coordinators, you will be responsible for the organization and implementation of records management information including following government approved records management policies and procedures, record retention schedules, file management systems, and record-keeping and storage solutions. This position will also provide back-up support to the Executive Coordinator in each branch.

The successful candidate will have knowledge of computer hardware and software applications, and will have demonstrated their ability to input, update, retrieve, maintain, format, and transmit information with speed and accuracy. The ability to accurately type and edit correspondence, Cabinet documents and various other documents following required template and format requirements, and the ability to use tact and diplomacy when serving clients and colleagues, will contribute towards success in this position.

You will be responsible for purchasing office and equipment supplies, maintaining invoices and appropriate background documentation, reconciling purchases on a monthly basis, and coding invoices while following policies and procedures set by the Financial Administrative Manual.

The successful candidate will have knowledge of office and administrative procedures, protocols, as well as filing systems and equipment. You will also have knowledge of computer programs such as Microsoft products (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, virtual meeting platforms (Microsoft Teams and Skype) and various internet browsers. You will have knowledge of accounting principles and procedures. You will have the ability to organize and prioritize files, as well as maintain a distinction between the files, processes, and responsibilities of two branches; and work independently and as a contributing member of a variety of teams to prioritize and complete multiple tasks while adapting to changing circumstances and constant interruptions to meet deadlines.

We are seeking a candidate who is honest, has integrity, will treat everyone with dignity and respect, be committed to the pursuit of excellence, exhibit leadership and professionalism, embrace diversity and equality and be responsible and accountable. The successful candidate for this position has the opportunity for advancement within the Ministry of Government Relations.

Typically, the successful candidate will have acquired education through an office administration diploma, or equivalent education with a minimum of one to two years’ relevant work experience. Experience in a provincial government office would be an asset.