Hydro One Networks Inc Hiring for EVP Administrative Assistant Job at Toronto Full Time

43389 – Toronto – Regular – ongoing

Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.4 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.

It’s an exciting time to join the team at Hydro One!

Position Summary:

Hydro One is currently looking for Executive Assistant, to support the Chief Safety Officer. As a highly visible Executive Assistant, you will be reporting directly to the Chief Safety Officer (CSO) and serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CSO.

For more duties and areas where you will have the opportunity to make an impact, continue reading below!

General Accountabilities

• Efficiently managing all day-to-day administrative matters of the CSO.
• Managing the CSO’s calendar, ensuring schedules are followed and respected, as well as upcoming commitments and responsibilities are met.
• Liaising with the CSO and their direct reports through information sharing and follow-ups while maintaining a high level of confidentiality and discretion.
• Conduct research and data gathering activities to obtain required information from internal and external sources, preparing and assembling materials.
• Prepare correspondence and submissions, including minutes, reports, forms, memos, and other information to be processed.
• Evaluating, prioritizing, and following up on incoming issues and concerns addressed to the CSO, including those of a sensitive or confidential nature.
• Organizing and coordinating off-site meetings, town halls, conferences and business functions on behalf of the CSO, as well as coordinating travel plans, itineraries, and agendas and compiling documents for travel-related meetings as necessary.
• Assisting the CSO in preparing Board and Committee meeting materials, submission timelines and deadlines as well as coordinating and attending leadership and management meetings and maintaining minutes.
• Accurate and timely management of all expense submissions for the office of the CSO, to include external board expenses, following protocols to obtain necessary approvals.
• Providing a bridge for smooth communication between the CSO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support.
• Perform other duties as required.

Selection Criteria

• Advanced proficiency in Microsoft Office applications and knowledge of SharePoint, as well as SAP.
• Exceptional written and verbal communication skills, a critical thinker with the ability to exercise sound judgment, confidentiality, discretion and integrity at all times.
• Flexibility and ability to recognize and identify constantly shifting priorities and deadlines.
• Demonstrated time management skills; ability to effectively handle changing priorities and tight deadlines.
• Demonstrated track record in office administration.
• Highly organized with ability to manage numerous projects.
• Demonstrate ability to manage conflicting priorities.
• Demonstrated sensitivity to individuals’ needs/client service orientation.
• Demonstrated ability to use discretion and good judgment with confidential and sensitive information and material.
• Demonstrated attention to detail/accuracy/thoroughness.
• Demonstrated ability to make individual decisions, work independently, and exercise initiative.

At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness.

We are honoured to be recognized by Forbes in its list of Canada’s Best Employers for 2021.

Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates. If you are having difficulty using our online application system and you need an accommodation due to a disability, please email [email protected]. Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process.

Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered.

Deadline: September 21, 2021

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