Intellectual Strategies Hiring for Administrative Assistant Job at Remote Full Time

Intellectual Strategies is an IP-focused law firm for startups. We are based in Salt Lake City, Utah. Our attorneys focus on corporate startup, intellectual property (IP) transactions, and outsourced general counsel (GC) services for technology and eCommerce clients.

We are looking for a highly organized, detail-oriented person that enjoys working in a friendly, small team environment. The ideal candidate takes initiative and is accountable whether working in the office or remotely.

This is a part-time contracted position (10-20 hours/week), although competent and motivated individuals may seek additional administrative projects. Must have availability during the day (preferably between 9:00am – 12:00pm MDT) Monday – Friday.

Telecommuting is acceptable for qualified candidates. Work can be completed remotely. Many projects can be completed on a flexible schedule during normal business hours. Must have a dedicated work space that ensures ability for video conference calls, phone calls, and other client / staff interactions when working, including a computer and reliable internet connection.

Required skills:

· Communication and professionalism – spelling, punctuation and ability to communicate well via email and/or phone calls are core elements of this position. Experience with sending out and following up with signature documents (Adobe Sign) is a plus.

· Organization and decision making are paramount – ability to go through attorney’s inbox and prioritize actions needed for follow-up, preparation of email responses, scheduling meetings, coordinating with other team members for projects and helping to keep owner on task and schedule organized.

· Collaboration is key – ability to wear “many hats” and multi-task, taking initiative to find solutions and focus on best practices in providing excellent customer service to our clients.

· ability to learn new software programs and automation tools

· accuracy in following standard procedures

· ability to create and document standard procedures

· confidentiality in dealing with sensitive and proprietary information is critical

· previous experience as an Administrative Assistant a plus

Other preferred skills (not required for candidates who can quickly learn new programs):

· Microsoft Teams / Outlook (our team communication tools)

· Monday.com (our project management automation tools)

· Microsoft Excel, Powerpoint, Visio, and other similar office software

· Adobe Acrobat

· NOTE–experience in a law firm is a plus, but not required

Qualifications

· Inherently client-oriented and ready to provide excellent client interaction

· Very attentive to details, document preparation, and deadlines

· Ability to take initiative, work independently if needed, and improve internal processes

· Must be a good personality fit with other staff and attorneys

· Excellent time management skills, attention to detail and problem solving skills

· Proficient with typical computer programs

· A fast learner, confident in abilities and limitations

· Financially responsible and trustworthy

This is a contract position. Rate based on experience.

Please include a brief cover letter to tell us more about you. Please explain any applicable experience or if there are apparent gaps in qualifications. All candidates are subject to typical new candidate screening prior to commencement of any engagement.

Equal Opportunity Employer

Job Type: Contract

Pay: From $18.00 per hour

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Administrative Assistants & Receptionists: 1 year (Preferred)

Language:

• English (Required)

Work Location: Remote