Jeff’s Outdoor Hiring for Administrative Assistant Job at Caledonia Full Time

Since 1994 Jeff’s Outdoor has been a multi-award winning Landscape Construction and Maintenence Contractor serving Haldimand county and the greater Hamilton area around us. Due to overwhelming demand and expanding the company, we are thankful to be seeking new members for our team!

The Administrative Assistant role will provide a broad range of administrative and general office support for the team as assigned. You will be responsible for providing administrative support to our Office Manager, Operations Managers, and Sales Consultants. The role will require discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization’s operations, procedures, and people which will be provided through training if necessary. Please only apply if you love nature, enjoy working as part of a team, and take pride in your workmanship!

Responsibilities:

• Answer all phone calls when possible and return all messages to clients, suppliers, and/or staff in a timely manner
• Follow-up communications with clients when necessary
• Return all Emails in a timely manner to clients, suppliers, and/or staff
• Pre-Qualify new job leads with provided questions (area, type of work, size, etc..)
• Book appointments for sales consultants where required
• Prepare invoices (end of project or monthly) and receive all new or remaining deposits from clients
• Enter all approved invoices and receipts
• Participate in weekly planning meeting bringing results and shortfalls to management staff
• Receive/document all schedule and crew updates from sales consultants and project managers where needed
• Manage accounts receivable and prepare reports where needed
• Manage accounts payable
• Monitor staff vacation times
• Support supervisors and encourage and support all employee training programs to pursue industry certifications and employee growth
• Equipment tracking/sales on Kijiji (retired equipment gets sold throughout the year online)
• Assist with Insurance and renewals for company/staff
• Assist with WSIB claims and processes where needed
• Support Jeff’s Outdoor safety and performance culture

Requirements:

• Excellent time-management, proactive self-starter
• Detail oriented
• Organized and ability to multi-task
• Works efficiently independently and in a team environment
• Team player mentality with eagerness to learn and exceptional interpersonal skills
• Communication – written and verbal in a business environment
• Maintain confidentiality
• Ability to prioritize tasks and communicate with team should issues arise
• Positive, professional, and please attitude/demeanour

Nice-To-Have (But will train if needed):

• Experience with LMN and/or LMN CRM
• Experience with Greenius online trainings
• First Aid Certification
• Excel and Microsoft word proficient
• Quickbooks proficient (will train if needed)

Benefits/Rewards:

• Safe, enjoyable team atmosphere to grow & learn
• Proper training for all new tasks
• Premium employee uniforms
• Currently seeking part-time but if the right applicant applies it will be full time hours with week-ends off
• Employee engagement program option
• Optional enrolment in our company social and community programs
• Optional year round employment program – NO EI HASSLES

Part-time hours: 24-40 per week

Expected start date: 2021-09-10

Job Types: Full-time, Part-time, Permanent

Salary: $18.00-$22.00 per hour

Additional pay:

• Bonus pay

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Flexible schedule
• Life insurance
• On-site parking
• Profit sharing
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

COVID-19 considerations:
Common surfaces sanitized regularly, masks while in vehicle with a coworker, social distancing when possible. Thankfully Jeff’s has had ZERO covid cases in the last two years – we all take pride in doing our part to stay working!

Ability to commute/relocate:

• Caledonia, ON: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

• Do you appreciate nature?

Experience:

• administrative assistant: 2 years (preferred)

Licence/Certification:

• Class G license (preferred)

Work remotely:

• No