MatchaTalent Looking for (Global Oil Gas) Senior Personal Assistant at Auckland, Auckland, New Zealand Full Time

This role required candidate to permanently relocate at Dhahran, Saudi Arabia.

About the Company

This company engages in the exploration, production, transportation, and sale of crude oil and natural gas. It operates through the following segments: Upstream, Downstream, and Corporate. The Upstream segment includes crude oil, natural gas and natural gas liquids exploration, field development, and production. The Downstream segment focuses on refining, logistics, power generation, and the marketing of crude oil, petroleum and petrochemical products, and related services to international and domestic customers. The Corporate segment offers supporting services including human resources, finance, and information technology. The company was founded on May 29, 1933 and is headquartered in Dhahran, Saudi Arabia.

Job Summary

This Company is seeking an experienced professional Personal Assistant / Secretary. Whilst we are unable to offer relocation assistance for spouses, partners or other family members, we welcome applications from all suitably qualified candidates. Confidentiality, tact and diplomacy are essential.

Responsibilities:

• Manage complex diary and calendar for executives, ensuring efficient scheduling and coordination of appointments and meetings.
• Organize travel itineraries, including arranging flights, accommodations, and transportation. Handle visa applications and manage related logistics. Process and reconcile travel expenses.
• Facilitate meetings by providing support in minute taking and composing agendas.
• Perform highly confidential administrative tasks, maintaining discretion and professionalism at all times.
• Compose, edit, and review confidential correspondence, ensuring accuracy and adherence to organizational standards.
• Compile statistical information, generate reports, and create presentations as needed.
• Fulfill office manager responsibilities and perform other secretarial duties as required, ensuring smooth operations of the office.

Requirements:

• This role required candidate to permanently relocate at Dhahran, Saudi Arabia.
• Have a minimum of five (5) years of solid and continuous experience as a professional secretary or personal assistant, demonstrating exceptional high-level support.
• Possess excellent typing skills, with a minimum speed of 55 words per minute. Shorthand skills are desirable but not essential.
• Exhibit strong written and oral English communication skills, with keen attention to detail. Show initiative and the ability to perform well under pressure.
• Be proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.