Michelle Broughton, Notary Public Inc Hiring for Receptionist/Administrative Assistant Job at Maple Ridge Full Time

About the company
Join our growing team! Since 2007, our Notary Public office has provided notarial services for real estate transactions, estate planning, and other legal documents.

Our Mission
We are the trusted family notary for every step in our clients’ lives. We take our time to listen to our clients, share our expertise and provide innovative solutions to meet their needs. We provide the highest standards of integrity, respect, service and advice to our clients.

Position overview

Support the team with customer service, administrative duties such as drafting correspondence and documents, diary management, organizing and maintaining paper and electronic records.

Key Accountabilities

• Provide receptionist duties at the front desk, answer calls, receive and distribute messages, emails, faxes, incoming/outgoing mail, and other correspondence.

• Provide excellent customer service when greeting clients and answering inquiries.

• Collect and enter client or stakeholder details and ensure the smooth flow of information when forwarding to appropriate staff.

• Actively manage the office calendar, schedule and confirm client appointments.

• On behalf of the Notary(s), draft correspondence, personal planning documents, conveyancing files, statements, forms and other documents as needed.

• Manage physical and electronic records by scanning, filing and shredding. Maintain and order office supplies.

• Attend to tasks, research, follow up, and other duties as may be requested by the Notary(s) or conveyance team.

About the candidate

• Minimum one year in a receptionist and/or administrative role.
• Experience in real estate transactions or working in a Notary, Lawyer or realty office an asset.
• Proficiency in Microsoft Suite, Adobe, etc.
• Manage competing priorities while experiencing frequent interruptions.
• Maintain a calm and collected demeanor when dealing with clients and stakeholders.
• Possess a strong attention to detail and high level of quality assurance.

Salary and benefits

Salary commensurate with experience and benefits offered after the probationary period.

How to apply

If this sounds like the role for you, please apply directly to this posting. We look forward to hearing from you!

Work remotely

• No

Job Type: Full-time

Salary: $18.00-$21.00 per hour

Benefits:

• Extended health care
• On-site parking

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Expected start date: 2022-10-03