Ministry of the Solicitor General Looking for RECEPTIONIST at Greater Napanee, ON Full Time

The Quinte Detention Centre is seeking an experienced administrative professional to provide telephone reception services and clerical support for the institution.

What can I expect to do in this role?

In this role, you will:

• Provide reception services by operating a multiple-line telephone switchboard
• Screen and direct calls, and answer general inquiries
• Take message and relay important information
• Prepare a variety of correspondence, including letters, forms, memos and reports
• Proof-read and check documents for accuracy
• Maintain spreadsheets and telephone listings
• Maintain inventory lists and order supplies
• Provide mail services

How do I qualify?

Knowledge and Experience

• You demonstrate experience in performing a variety of reception and clerical services
• You can interpret and apply policies and guidelines related to the release of information
• You have knowledge of and experience in operating a multi-line telephone switchboard

Communication and Interpersonal Skills

• You can communicate effectively in person or by phone, and deal with irate callers
• You can use tact and courtesy when communicating with staff and the public
• You are a great team player and can work effectively in a team environment

Computer Skills

• You are proficient in MS Office to prepare a variety of correspondence, including letters, forms, memos, reports and spreadsheets

Organizational and Judgement Skills

• You can exercise judgement when sorting mails, and resolve routine problems
• You can prioritize work to meet deadlines

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti- Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.

Additional Information:Address:
1 Temporary, duration up to 6 months, 89 Richmond Blvd, Napanee, East Region, Criminal Record and Judicial Matters Check, Local Police Databases Search, PIP/NICHE/RMS

Compensation Group: Ontario Public Service Employees Union

Understanding the job ad – definitions

Schedule: 3-7

Category: Administrative and Support Services

Posted on: Wednesday, November 24, 2021

Note:
In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual’s employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.

Effective October 1, 2021, the OPS COVID-19 Safe Workplace Directive requires all Ontario Public Service employees to provide proof they are fully vaccinated, meaning they are fully vaccinated as defined by the Ministry of Health (refer to: COVID-19 Fully Vaccinated Status in Ontario ), including 14 calendar days have passed since receiving their final dose of the COVID-19 vaccine.

Employees who do not provide proof of full vaccination will be deemed ‘not vaccinated’ under the Directive and will be required to attend a vaccine education program and undergo regular rapid antigen testing. Employees who are not vaccinated under the policy with a valid medical exemption will not be required to attend a vaccine education program but must undergo regular rapid antigen testing.