MLT AIKINS Hiring for Corporate Administrative Specialist – Regina (12-month term) Job at Regina Full Time

MLT Aikins is looking for an administrative specialist to join our corporate services department in the Regina office to fill a 12-month term position. This is a full-time role with hours of work from 8 a.m. to 4 p.m.

This position assists with various administrative tasks such as annual corporate maintenance, opening, scanning and indexing corporate files and minute books and responding to numerous client emails and requests. The ideal candidate must be able to multi-task, prioritize a heavy workload and pay attention to detail and have excellent organizational, communication and written skills. They must also be able to take instructions clearly, understand basic corporate transactions and work independently with little supervision.

Responsibilities include:

• Preparing annual maintenance corporate packages and filing annual returns
• Scanning and filing corporate documents
• Maintaining the corporate database
• Assisting with monthly invoicing and reminder statements
• Preparing corporate documents for Saskatchewan and Canada corporate registries
• Preparing and filing documents for partnerships and business names with Saskatchewan and Canada corporate registries
• Conducting corporate searches
• Responding to daily inquiries from counsel and clients and handling day-to-day corporate matters
• Assisting paralegals with corporate transactional work as required

Qualifications include:

• High school diploma or equivalent education required
• Minimum one year of experience as an administrative assistant
• Knowledge of appropriate software including: Microsoft Word, Excel, Outlook and PowerPoint and Adobe Acrobat

We offer:

• A competitive salary
• Comprehensive coverage for health and wellness benefits
• Access to group savings plans and investment options

Our diversity statement:

MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal service to our clients. We encourage individuals of a diverse group to apply to our job postings when they become available.

Only those candidates selected for interviews will be contacted.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Salary: $15.97-$32.38 per hour

Benefits:

• Vision care

Schedule:

• Day shift
• Monday to Friday

Work Location: One location

Application deadline: 2023-01-31