MPHI Hiring for Program Assistant – CSP Unit at Remote/Virtual, Michigan Full Time

Company description: MPHI works with you to advance population health
through innovation and collaboration. Our direct experience, at both
local and national levels, informs our services including analysis,
capacity building, education, evaluation, facilitation, implementation,
outreach, project management, research, and solutions development. Job
description: Title:                              Program Assistant —
CSP Unit                                        $21.06 – $28.92 /
Posted thru:  2-7-23 Location:                      Remote/Virtual —
Must Live in Michigan                                                  
                             Occasional In-Person Work May be Required
Purpose: This position will provide program assistant support activities
for the Community Services and Planning (CSP) Unit within the Chemical
Planning and Response Section in the Michigan Department of Health and
Human Services. This position will provide a full range of program
assistant administrative activities, using independent judgment in
making decisions that may be confidential and sensitive in nature and
taking appropriate actions. This position completes office activities
for the unit and provides surge capacity for the Environmental Health
Operators, as necessary. This position oversees and directs office
activities for the unit, including composing correspondence, relaying
information and/or assignments to unit staff. This position also
occasionally supports other units/sections within the division. This
individual is also responsible for preparing, coordinating, and tracking
all personnel transactions for the unit. Duties and Responsibilities: *
Serve as management assistant to unit management, exercising independent
judgment in overseeing office activities and provide support services to
unit staff. * Serve as the liaison between the Unit Manager and other
department personnel to transmit specific information requiring
knowledge of supervisor’s viewpoint and discretion in disseminating
such information. * Convey and follow up on assignments to staff. *
Anticipate, determine, and provide supervisor with materials needed for
meetings, answer correspondence, or prepare reports. * Schedule
meetings, appointments, and commitments for unit management as
requested. * Record and produce meeting minutes when requested. *
Complete initial review of written documents from unit staff, correcting
spelling and grammar issues prior to unit manager review. * Complete
office activities such as printing and assembling materials and
gathering outreach supplies. * Serve as a resource to Unit and as
assigned, Section staff for procurement, compliance with policies and
procedures, timekeeping, management of unit files, contact lists, and
materials printing. * Complete, submit, and track purchase orders and
requests for contractual services as requested. * Complete purchase
requests and print orders for materials maintained by the unit. *
Assist unit staff with conference registration, travel arrangements, and
expense vouchers. * Maintain unit files and processes, summarize, and
notify supervisor, as well as appropriate unit staff, of changes,
additions, etc. * Arrange unit-hosted conferences and special meetings,
notify participants, and assist in site selection. * Provide
timekeeping and mileage/reimbursement reminders to unit staff. * Act as
a backup to unit, section, and/or division administrative support for
incoming and outgoing daily mail and package delivery; schedule and
track annual maintenance and/or calibration of specialized division
equipment; facilitate annual leases and maintenance of general office
equipment including printer/copy machines and confidential shred bins;
maintain inventory of office supplies, printer paper, etc. purchased
through the approved State of Michigan vendor; maintain records of and
facilitate pu