Multiethnic Young Leaders NZ Looking for Part-Time Events & Office Administrator (3 month fixed term) at Auckland, Auckland, New Zealand Full Time

About the job – Mo te Mahi

Join one of New Zealand’s fastest-growing, rangatahi-led charities in the diversity, equity and inclusion space! This is a rare opportunity to build and grow alongside a rapidly-expanding social impact organisation. 

At Multiethnic Young Leaders NZ (MYLN), we’re committed to fostering social cohesion, championing ethnic and intersectional diversity in leadership, and empowering diverse young New Zealanders. We’re on an ambitious mission to build Aotearoa New Zealand’s next generation of diverse, inclusive, and purpose-driven leaders across business, government, and community sectors.

If you’re seeking Mahi (work) that is both rewarding and engaging, drawn to organisations that align with your values, and committed to lifelong learning, then this is the job for you!

As a valued member of our team, you’ll play a crucial role in our everyday administration, event planning and coordination, and MYLN community-related tasks. Your contributions will directly support our commitment to social cohesion, diversity in leadership, and empowering young New Zealanders.

The best part? Enjoy the flexibility of working from the comfort of your own home or preferred location! We understand that the best work happens when you’re in an environment that suits you. This role is predominantly remote, providing you with the flexibility you need to thrive. Plus, we are open to discussing alternative flexible working arrangements that best align with your lifestyle.

At Multiethnic Young Leaders New Zealand, we celebrate the unique qualities that each individual brings to the table. We are an equal-opportunity employer, welcoming, celebrating, and valuing all forms of diversity.

*This is a part-time, 3-month fixed-term, remote job with a possibility of extension.*

Hours: 20-28 hr/week Monday-Thursday

Remuneration: $54,000-$58,000 NZD (pro-rata) or $26-$30/hr

Start date: mid to late August (flexible)

This role is for New Zealand applicants only. The successful person must be legally entitled to work in New Zealand.

Ngā mahi – Key Responsibilities

ADMIN

• Monitor the Multiethnic Young Leaders NZ email inbox, respond to queries, and forward relevant emails to the Chair or Board Members. Liaise and communicate with MYLN stakeholders, suppliers, and collaborators to build and maintain strong external relationships.
• Set up meetings for the Chair or Board as needed.
• Assist the Board and/or Project Leads with any tasks as needed.
• Maintain clear and accurate documents for reference purposes.
• Ensure Google Drive and Gmail Inbox is neat, orderly, and that all documents are named and filed.

COMMUNICATIONS 

• Send Event and Update Emails to Members.
• Manage the Members’ LinkedIn Group.

EVENT COORDINATION

• Help coordinate and manage project tasks leading to the successful delivery of 8 live and 4 virtual events per year, all within the allotted budget and timeline.
• Provide ad-hoc assistance, as needed, to support two ongoing projects/programmes.

ACCOUNTS

• Maintain Accounts: Create, track, and send invoices.

Ngā pūmanawatanga ōu – What You’ll Bring

This is the job for you if you:

• Love the convenience of working from home and excel at managing your time efficiently.
• Enjoy working independently but also appreciate virtual check-ins every fortnight and the occasional coffee chat or breakfast in-town meeting.
• Have a keen eye for detail and take joy in proactively planning for upcoming events and tasks.
• Possess outstanding organisational skills, effortlessly managing priorities across various documents and simultaneous events.
• Stay cool under pressure, thriving in dynamic and fast-paced situations.
• Enjoy problem-solving and taking initiative, digging through past emails and folders to find solutions.
• Enjoy a multitude of task-based roles – you enjoy being a generalist and (independently) learning new skills.
• Communicate clearly and concisely in both written and spoken formats.
• Enjoy working with a diverse range of stakeholders from Ministers and CEOs to university students and young professionals from diverse ethnicities, ages, industries, and backgrounds.
• Have at least 1 year of experience in administrative, communications, or event coordination work.
• Find fulfilment in knowing your work is creating a meaningful impact.
• Are passionate about diversity, equity and inclusion, as well as our kaupapa at MYLN.

Even if you don’t believe you have all the skills and experience listed above, but are motivated to learn and grow, please still apply! Your passion and motivation are equally (if not more) valued, and we welcome candidates with a drive to develop their potential.

Nōu te rourou – What’s in it for you? 

We offer a competitive living-wage salary (based on the upcoming 2023/24 living wage), great flexible working arrangements, a supportive remote team, and the opportunity to rapidly expand your knowledge, skills and networks in a meaningful social impact role.

Tūhono mai – Join us!

If this job sounds like you, we’d love to hear from you! To apply, please email your CV and cover letter directly to [email protected], explaining why you’re the best candidate for this role and why you’d like to work at Multiethnic Young Leaders. We’ll be in touch! If you have any further questions, please feel free to contact the recruitment team at [email protected].

Please let us know if any of our processes pose a barrier for you, or there is any support or assistance that would facilitate your participation in the application process.

Applications close on Wednesday, 16th of August, at 11:59pm, but we will be reviewing applications as they are received. Please apply early, as the vacancy may be filled sooner if we find a suitable candidate.