Noramco Hiring for Administration Supervisor Job at London Full Time

Purchasing & Administration Manager
Status:
Regular, Full time
Location:
London, Ontario
Job Description
Key Accountabilities:
(25%) Ensure just in time purchases of stock (Utility, Telecom, Data & Security), non-stock and project at below market pricing;
(20%) Receiving: Receives all incoming goods (vendor POs and Customer returns) in our Rubicon ERP system in a timely and accurate manner;
(10%) Ensure WD reduction targets are met for respective products purchased;
(10%) Ensure accuracy of purchases made for stock, non-stock and project buys;
(10%) Ensure successful completion of yearly cycle count audit;
(10%) Support Staff: Sales, Administration, Operations, etc.
(10%) Accounts Payable trade finalization and batching in an accurate and timely manner;
(5%) Ensure just in time purchases of warehouse/inventory supplies at below market pricing;
Duties :

• Ensure all job functions are performed in accordance to the Guillevin Standard Practice Instruction (SPI) Manual;
• Working with our Receiving department in a coordinated manner to process all incoming material for inventory in our ERP system;
• Fill customer backorders as material is received in our ERP system. Once filled, communicate the filling of backorders to the sales team so they can coordinate backordered shipments with customers;
• Provides after billing sales support to customer orders;
• Provides local HR assistance (payroll, pension and benefits) for NCS & Noramco employees in Ontario;
• Provides local IT assistance for NCS & Noramco employees in Ontario;
• Quarterbacks all system modification requests for Ontario business;
• Ensuring that all accounts payables trade is finalized;
• Collaborate with all other department managers to ensure department processes are being optimized;
• Utilizes the continuous improvement meeting method with peers and/or own department to ensure all bottlenecks are resolved as they surface;
• Communicates closely with Ontario Business Manager on all department issues, development and opportunities within the administration department;
• Works closely with Ontario Business Manager to review roles & responsibilities and team performance to ensure high service levels are maintained;
• Cycle counts administrative support for purchasing team;
• Assisting administration staff with any issues and inquires;
• Manage and lead our cycle counts process conducted throughout the year and ensuring that we complete at least 4 cycle counts per year;
• Working with sales person on managing Eastlink contract inventory stored in our warehouse;
• Ensure we are scrapping on a continuous basis, wire & cable short lengths, non-moving stock, damaged reels, etc. in accordance with our monthly scrap value allocation;
• Maintaining and replenishing stock on warehouse/ inventory supplies;
• Work with sales team to pre-emptively sell product that is scheduled to go on write down in the near future;
• Conduct market research;
• Procurement of everyday Stock items (Data & Security/ Utility/ Telecom) in a timely manner and work with the Sales and Admin team to purchase non-stock items;
• Analyze and monitor the industry and material cost trends, new technology evolvement to proactively identify supply base issues to minimize risk, protect the continuity of supply, and utilize emerging opportunities;
• Evaluate and optimize the existing supplier base to ensure it is aligned with established sourcing strategies. Activities include supplier consolidation, alternative supplier identification, and migration, product re-allocations, etc.;
• Monitor Lead times with preferred vendors and make purchasing decisions accordingly;
• Monitor inventory levels and writing orders to refill stock;
• Expedite delivery commitments from vendors to ensure on time deliveries. If changes to delivery schedule occurs, updated delivery scheduled to be inputted in our ERP system;
• Ensure proper service levels are met;
• Evaluate and continuously improve logistics processes to reduce the product shipping costs, activities include carrier identification, shipping modes/ routes optimization, shipments consolidation, etc.;
• Collaborate with the sales team and support the sales team on product development and sourcing. Activities include identifying new suppliers for new products/materials, obtaining costing information, managing new product qualification processes, establishing the supply chain infrastructure, and managing the associated projects, etc.;
• Coordinate with internal shareholders and external suppliers to manage RMA’s and corresponding credits and debits;
• Processing of customer material returns (returns to be sent to vendors or back into our stock) for products that fall under responsibility;
• Liaising with delivery and warehouse teams to ensure goods are received on time;
• Manage IBT requests from other branches for products that fall under responsibility;
• Updating all records of purchased products;
• Support staff in the organization of London DC, Mississauga and Hamilton administration departments, and Uxbridge location;
• Understand priorities and prioritize work accordingly;
• Expedite delivery commitments from vendors to ensure on time deliveries. If changes to delivery schedule occurs, updated delivery scheduled to be inputted in our ERP system;
• Understand priorities and prioritize work accordingly;
• Complete tasks in a timely manner and accurately;
• Will take initiative;
• Assists co-workers when needed (backing up hours for purchasing co-workers on vacation);
• Works well with team members/ respectful and courteous to others;
• Participate in all department team meetings as required;
• Performs any other duties as required by Management;

REQUIREMENTS:

• Minimum 5 years experience in a similar position is required
• Supply Chain Accreditation is an asset

Group benefits after three (3) months
Profit Share bonuses
Job Location: 1001 Green Valley Road, London ON
What’s in it for you
Voted Great Place to Work®, you can build an interesting and challenging career with possibility of advancement as well as continued personal and professional development. Guillevin has always given its employees the opportunity to develop their autonomy, professional skills and competencies. By joining us, you will integrate a team of motivated, competent, and engaged team players. Our Total Rewards package focuses on our human capital to create an environment where our employees can reach their full potential.
What we offer:

• A fast-paced, dynamic, empowering and friendly work environment open to today’s reality.
• Competitive salary and participation in our generous profit-sharing program that recognizes the individual contribution of our employees. There is no limit to your ingenuity; you are encouraged to create, improve, learn and surpass yourself.
• Flexible benefits program where you can choose the benefits and levels of coverage that are right for you:

• Health, dental, paramedical & vision care, and prescription medication

• Short- and long-term disability benefits because you never know what the future holds

• Supplemental Health Insurance

• Life insurance

• Employee Assistance Program (EAP) with Telemedicine

• Travel Insurance

• Reimbursement of training expenses to acquire new skills and advance your career within the organization
• RRSP with generous employer contribution
• Possibility of contributing to a TFSA with a favorable group rate
• Post-graduate scholarship program for children of our employees
• Employee discounts on purchases
• Free parking
• Electric vehicle charging stations in many of our locations

Guillevin ensures equality in the recruitment and selection process by making employment decisions based on qualifications, relevant experience, knowledge and capability, demonstrated skills and accomplishments.
We thank all applicants for their interest, however, only those under consideration will be contacted.
The masculine gender is used solely to simplify the text.

Job Types: Full-time, Permanent

Benefits:

• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Profit sharing
• RRSP match
• Tuition reimbursement

Schedule:

• Day shift

Ability to commute/relocate:

• LONDON, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Why do you want to work for us?

Education:

• Bachelor’s Degree (preferred)

Experience:

• Receiving – Vendor POs and Customer returns: 3 years (preferred)
• ERP System: 3 years (preferred)
• Accounts Payable: 3 years (preferred)
• Wire and Cable: 1 year (preferred)
• Purchasing: 2 years (required)
• Leading Others: 5 years (preferred)

Work Location: One location