Southeast Louisiana AHEC Hiring for Administrative Assistant Job at Tangipahoa, LA Full Time

Contract- Administrative Assistant (FT) (Civil Service AS-609) Supervised by: Team Supervisor Description This position is under the direct supervision of a LA MIECHV Team Supervisor and functions to assist the LA MIECHV family support and coaching teams in a designated region by performing essential administrative and clerical functions. Minimum Qualifications High school graduate, knowledge of web-based systems, and at least 2 years clerical experience (degree/certification in related field may substitute for experience). Proficiency of Microsoft office(Word, Excel, PowerPoint)

Duties

• (30%) Proficiently utilizes the model specific data system in order to manage program data appropriately. This includes data entry and generation of reports for tracking of family characteristics, needs, services providers, and progress toward accomplishing program objectives. Provides data entry, billing and reporting for programmatic funding sources. This requires knowledge of the web based system as well as the policies, procedures and regulations governing applicable funding sources.

• (25%) Prepares correspondence relative to administrative activities. Assists in monitoring budget and advises supervisor of budget status. Analyzes and prepares detailed reports on any phase of organizational activity, including recommendations for revising procedures to improve operations.

• (20%) Performs administrative support activities such as maintaining files and central records, printing and duplication services, regular inventory and purchasing of supplies and equipment, and preparation of client service reimbursement, payroll and personnel records in parishes. Utilizes personal vehicle for routine travel to assist team members and supervisor in the parishes with data entry and preparation of materials to be used during visits.

• (10%) Communicates with other program members to keep staff informed of administrative decisions and matters of policy. Schedules conferences and meetings and takes or transcribes minutes of meetings. Performs a variety of administrative tasks such as organizing appointment calendar, screening visitors and telephone calls by answering or referring routine questions. Makes travel arrangements for members of MIECHV teams.

• (10%) Prepares and routes mail to proper divisions and compose correspondence not requiring attention of the Supervisor. Attends and participates in program staff meetings as appropriate.

• (5%) Accepts and performs additional duties not listed in job description to ensure smooth agency operation. Attends scheduled workshops and/or training meetings that are designed to maintain proficiency or increase knowledge.

Job Type: Full-time

Pay: $300,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location