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Tasks

Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Order office supplies and maintain inventory
Greet people and direct them to contacts or service areas
Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
Delegate work to office support staff
Carry out administrative activities of establishment
Oversee and co-ordinate office administrative procedures
Review, evaluate and implement new administrative procedures
Establish work priorities and ensure procedures are followed and deadlines are met
Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
Assist in the preparation of operating budget and maintain inventory and budgetary controls
Assemble data and prepare periodic and special reports, manuals and correspondence

Supervision