T. Parker Host Hiring for Administrator, Freight Forwarding at VA, United States Full Time

Title: Freight Forwarder

FLSA Status: Non-exempt

Company: Host Agency, LLC

Reports To: Cargo Services Manager

Position Summary: The ideal candidate has experience in freight forwarding and prepares and dispatches commercial documentation governing various dry bulk & liquid commodities loaded onto vessels. Maintain the accuracy of relevant vessel information; through daily data entry in various forms and programs for client and company uses.

Core Principles: All team members must demonstrate an ability to adhere and understand the core principles of the company. This team member must be able to provide value and depth to the Core Principles of Host.

· Our people are our greatest assets.

· Their safety is our top priority.

· We provide exceptional service.

· We believe every relationship is important.

· We are detectives, understanding all activities within our markets.

· We know today’s opportunities are tomorrow’s growth.

· We conduct all business with integrity.

· We build on our legacy.

Position Specific Behaviors

· Team player

· Makes decisions and executes quickly

· Honesty and integrity

· Adaptable and flexible

· Collaborative- works well with others

· Excels in high growth, entrepreneurial and meritocratic environment

· Comfortable with ambiguity

· Strong intellectual curiosity

· Thrives in a pressurized work environment

Demonstrated Competencies to be Successful at Host

· Self- starter

· Problem solving

· Communication

· Customer Focus

· Accountability

· Executing both short-term plans and long-term plans tied to vision and “big picture” goals

Essential Responsibilities and Duties:

· Daily updating and distribution Vessel Position Reports

· Daily updating of assigned vessels using internal Forwarding Megatron system

· Monitoring assigned vessel movements and keeping track of information needed

· Cognizant of deadlines and work accordingly to meet same

· Persistent correspondence with various parties in order to obtain required shipment details and information

· Notarization of Certificates of Origin and other documents

· Accurately adhering to all instructions and indications as given by Shipper for each vessel

· Coordinating the timely dispatch of final documentation as directed by client base

· Filing AES reports

· Filing Import AMS

· Sending Import Arrival notices

· Other duties as assigned

Education, Knowledge, Experience, Skills and Abilities Required:

· Prior administrative experience required.

· Experience in bulk cargo (coal, grain, wood pellets, etc.) and/or liquids experience highly preferred. Experience with Automated Manifesting System (AMS) a huge plus.

· Must be proficient with Microsoft Office products.

· Proactive and resourceful professional who enjoys a fast-paced, ever-changing environment.

· Strong detail orientation with an ability to communicate effectively across the organization.